Parish Council Meeting 12th September 2024 Agenda

Dawn Lacey — Parish Clerk & RFO

claygate PARISH COUNCIL

caring for Claygate Village

Claygate Parish Council

Claygate Village Hall

Church Road

Claygate

Surrey KT10 0JP

☎ 07741 848 719

email: clerk@claygateparishcouncil.gov.uk

website: www.claygateparishcouncil.gov.uk

2nd September 2024

YOU ARE HEREBY WELCOME TO ATTEND

A Meeting of the Claygate Parish Council will be held on Thursday 12th September 2024 at 8.30pm in Treetops Pavilion, Recreation Ground, Church Road

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

• 1) To accept apologies for absence.
• 2) To receive Declarations of Interest in items on the agenda.
• 3) To confirm the minutes of the Parish Council Meeting held on Thursday 15th August 2024.
• 4) Review actioning of items from previous minutes and agree any further action required.

  (Actions List – Appendix 1)

• 5) To answer any questions from the general public.
• 6) To receive a report of EBC’s Oversight & Scrutiny Committee & agree action as appropriate.
• 7) To receive a report of EBC Audit and Standards.
• 8) To receive a report from the Planning Committee:

  A: To consider the CPC responses to the Government’s Consultation on Proposed reforms to the National Planning Policy Framework and other changes to the planning system, as proposed by the Planning Committee, and, if thought fit, approve them for submission.

• 9) To receive a report from the EH&T Committee.
• 10) To agree to inform the sponsors of the Lithium-ion Battery Safety Bill that Claygate supports the purposes of the Bill. (Appendix 2)
• 11) In respect of the recommendations of 'Claygate The Way Forward (CtWF)', from the meetings held on Thursday 18th July and Thursday 15th August. to discuss and make decisions on the possibility of a ‘This is Claygate’ website.
• 12) To appoint to the Advisory Committees any new members, if advised, to the following Committees:

  A to the New Development and Housing Advisory Committee

  B to the Health, Wellbeing and Leisure Advisory Committee

  C to the Shops and Businesses Advisory Committee

  D to the Transport and Parking Advisory Committee

  E to the Environment and Sustainability Advisory Committee

• 13) To discuss any updates on arrangements for Remembrance Sunday on November 10th.
• 14) To update on the requested Tree Surgery Work on the Meadow Road village green.
• 15) To agree any changes to the AGAR following audit feedback.
• 16) To discuss our response to EBC re the overpayment of CIL monies and for the Clerk to explain the overpayment and current allocations of CIL.
• 17) To discuss arrangements for the Environment Day which has been suggested by the Environment Working Group.
• 18) To discuss the possibility of a new noticeboard outside the Village Hall after recent vandalism.
• 19) To discuss arrangements for the forthcoming litter pick on 6th October; to include discussing any quotes for the possible replacement of the Hi-Viz Vests. (Appendix 3 – Quotes)
• 20) Matters for information purposes only.
• 21) To confirm the date and time of the next meeting which will be held on Thursday 10th October at Treetops Pavilion, Recreation Ground, Church Road.

Appendix 1: Actions Lists

from the CPC Meeting held on Thursday 18th July 2024

ACTIONS: DESCRIPTION CLLR STATUS Item 4 To have quarterly updates on the CPC Website re the progress of Claygate The Way Forward Cllr Holt Completed Item 10:1 Whether more use should be made of pavement areas by restaurants, cafes and pub to increase their sense of community Cllr Holt Removed from list Item 10:3 The possibility of accessing the mailing list of the Claygate Village Association to keep Claygate residents informed of progress in implementation and recommendations Cllr French Ongoing Item 11 To contact the village market organisers to have a charity stall and match fund their earnings on the stall to a max of £250 Cllr Holt Ongoing Item 14 To contact the Claygate Recreation Ground Trust (CRGT) regarding implementation of self-closing gates on the recreation ground in the centre as well as at the sides. Cllr Moon To review in two months time Item 19 To organise a distribution list for the next Courier Cllr Bray Ongoing Item 20 To update arrangements of Remembrance Sunday on November 10th Cllr Bray Ongoing Item 29 To add the Equality Policy to the Website Clerk & RFO Completed

ACTIONS:	DESCRIPTION	CLLR	STATUS
Item 9	To write to SCC CEO Tim Oliver regarding the lack of responses from Cllr Matt Furniss and to copy Cllr Mark Sugden on the issues of the Kerbs and Weeds.	Cllr Bray
Item 11a	Recommendations of Claygate the Way Forward – costs of our current website.	Clerk
Item 11b	To look into possible new website productions and design briefs x 3.	Cllrs
Item 14a	To contact EBC for 3 approved Highway Contractors contact details for the installation of a new bench on the Parade.	Clerk for the next EHTC meeting
Item 14b	Siting of the bench on the Parade.	Cllr Holt for the next EHTC meeting
Item 15	To apply for the road closures for the forthcoming Remembrance Sunday.	Cllr Bray
Item 16	Tree surgery work on Meadow Road – to contact the Tree Wardens regarding the removal of the second tree.	Cllr Bray
Item 17	To update on the installation of the new Village sign on the Parade.	Cllr Bray
Item 18	To update on any changes to the AGARS.	Cllr Holt and Clerk

from the CPC Meeting held on Thursday 15th August 2024

ACTIONS:	DESCRIPTION	CLLR	STATUS
Item 9	To write to SCC CEO Tim Oliver regarding the lack of responses from Cllr Matt Furniss and to copy Cllr Mark Sugden on the issues of the Kerbs and Weeds.	Cllr Bray
Item 11a	Recommendations of Claygate the Way Forward – costs of our current website.	Clerk
Item 11b	To look into possible new website productions and design briefs x 3.	Cllrs
Item 14a	To contact EBC for 3 approved Highway Contractors contact details for the installation of a new bench on the Parade.	Clerk for the next EHTC meeting
Item 14b	Siting of the bench on the Parade.	Cllr Holt for the next EHTC meeting
Item 15	To apply for the road closures for the forthcoming Remembrance Sunday.	Cllr Bray
Item 16	Tree surgery work on Meadow Road – to contact the Tree Wardens regarding the removal of the second tree.	Cllr Bray
Item 17	To update on the installation of the new Village sign on the Parade.	Cllr Bray
Item 18	To update on any changes to the AGARS.	Cllr Holt and Clerk