Parish Council Meeting 10th October 2024 Agenda

Dawn Lacey — Parish Clerk & RFO

claygate PARISH COUNCIL

caring for Claygate Village

Claygate Parish Council

Claygate Village Hall

Church Road

Claygate

Surrey KT10 0JP

☎ 07741 848 719

email: clerk@claygateparishcouncil.gov.uk

website: www.claygateparishcouncil.gov.uk

2nd September 2024

YOU ARE HEREBY WELCOME TO ATTEND

A Meeting of the Claygate Parish Council will be held on Thursday 10th October 2024 at 8.30pm in Treetops Pavilion, Recreation Ground, Church Road

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

• 1) To accept apologies for absence.
• 2) To receive Declarations of Interest in items on the agenda.
• 3) To confirm the minutes of the Parish Council Meeting held on Thursday 12th September 2024.
• 4) Review actioning of items from previous minutes and agree any further action required.
  (Actions List – Appendix 1)
• 5) To answer any questions from the general public.
• 6) To receive a report of EBC’s Oversight & Scrutiny Committee & agree action as appropriate.
• 7) To receive a report of EBC Audits and Standards.
• 8) To receive a report from the Planning Committee
• 9) To receive a report from the EH&T Committee
• 10) Update from Claygate The Way Forward (CTWF), from the meeting held on 25th September.
• 11) To confirm arrangements for Remembrance Sunday on November 10th.
• 12) To update on the requested Tree Surgery Work on the Meadow Road Village Green.
• 13) To discuss the weeds and kerbs and pavements and to agree the next steps.
• 14) To receive details of grant applications and consider whether they will be approved. (Appendix 2)
• 15) To report on finalisation of the external audit for 2023/2024.
• 16) To review the quarterly financials and budget and sign off the reconciliation for September – to include the reconciliations from April to Aug 2024. (Appendix 3)
• 17) To consider and approve the costs of hiring HTC’s hall and the provision of hospitality for expected attendees at the Green Network Elmbridge Event on Wednesday 20th November 2024.
• 18) To confirm the arrangements for agreeing the 2024/2025 budget for the Parish Council. (Appendix 4).
• 19) To confirm arrangements for giving sight to the council of the Courier prior to publishing.
• 20) To discuss whether it is possible to apply for a £1,000 grant from the Elmbridge Community Fund towards the development of the ‘This is Claygate’ website.
• 21) Matters for Information purposes only
  a: Parish Council and This is Claygate Website – Cllr Holt to report on this at the Nov meeting
  b: Update on the new bench on the parade – Cllr Holt to report on this at the Nov meeting.
• 22) To confirm the date and time of the next meeting which will be held on Thursday 7th November at Claygate Village Hall, Small Hall, Church Road.

Appendix 1: Action Lists

… from the CPC Meeting held on Thursday 10th Octoberber 2024

ACTIONS:	DESCRIPTION	CLLR	STATUS
Item 5:1	Why has there still not been a presentation from the Councillors' Strategy Day to the general public?	Cllr Holt
Item 5:3	Given the Chair of the Parish Council is the director and part-owner of a local electrical firm whose business includes the sale and installation of lithium-ion batteries, why did she not declare an interest before voting?	Cllr Holt
Item 14:1	To look into which areas of the Way Maker project Grant application is covered by CIL	Clerk
Item 14:2	To contact Elmbridge Tree Services to confirm the booking for Tree Surgery on the Meadow Road village green.	Clerk
Item 15	To add the Financial reports to the website	Clerk
Item 16	To organise the signing off of the September reconciliation.	Clerk
Item 20	To apply for a £1,000 grant from the Elmbridge Community Fund towards the development of the ‘This is Claygate' website.	Cllr Holt
Item 21	Parish Council and 'This is Claygate' website and an update on the Bench for the Parade	Cllr Holt

Appendix 2: To approve the below wording to be added to the CIL application form under

Item 8: Estimated Project Cost

(To include the detailed breakdown of the overall cost and what the CIL funding requested will cover)

Please provide quotes for the work/project. If this is a specialist/bespoke area where only one or two are available, please add details within this section of the application.