Meeting of the Parish Council 12th September 2024 Minutes

Dawn Lacey — Parish Clerk & RFO

claygate PARISH COUNCIL

caring for Claygate Village

Claygate Parish Council

Claygate Village Hall

Church Road

Claygate

Surrey KT10 0JP

☎ 07741 848 719

email: clerk@claygateparishcouncil.gov.uk

website: www.claygateparishcouncil.gov.uk

24th September 2024

MINUTES OF THE CLAYGATE PARISH COUNCIL Meeting held on Thursday 12th September 2024 at 8.30pm at Treetops Pavilion, Recreation Ground, Church Road, Claygate

Present:	Chair of the Council: Cllr Holt
Council Members:	Cllr Bingham, Cllr Collon, Cllr French, Cllr Herbert, Cllr Sheppard
In attendance:	Dawn Lacey (Parish Clerk & RFO) Five members of the public

1.	To accept apologies for absence.
	Cllr Bray, Cllr Coffey, Cllr Freeborn and Cllr Moon

2.	To receive Declarations of Interest in items on the agenda.
	None.

3.	To confirm the minutes of the Parish Council Meeting held on Thursday 15th August 2024
	Proposed by Cllr Holt and seconded by Cllr Sheppard – carried unanimously These were signed and dated by Cllr Holt.

4.	Review actioning of items from previous minutes and agree any further action required (Actions List – Appendix 1)
	Refer to the attached updated actions list for status.

5.

To answer any questions from the general public.

1: A request was raised for the sight lines to be improved at the junction of Albany Crescent and Foley Road. When was this going to happen? Cllr Holt to follow this up with EBC. ACTION Cllr Holt Secondly the verge on the right hand side of Woodstock Lane going in the direction of Chessington is very overgrown. This needs to be added to the EH&T agenda for the Environment working group to look at. 2: Over a year ago the proposal to create social housing, car parking and an M&S on Torrington Road Car Park in Claygate, was moved to Committee stage to consider and come up with proposals. What is the plan now? CPC is working with EBC on the Way Forward with this, to agree an implementation plan. There is a meeting on the 25th September where things will be discussed and reported back at the next main Council meeting.

6.	To receive a report on EBC’s Oversight & Scrutiny Committee & agree action as appropriate.
	There is currently nothing to report. The next meeting is due to be held on the 26th September 2024.

7.	To receive a report of EBC Audit’s and Standards.
	Nothing to report in the absence of Cllr Freeborn.

8.

To receive a report from the Planning Committee.

The CPC's responses to the Government’s consultation (on proposed reforms to the National Planning Policy Framework and other changes to the planning system) were discussed following the Planning meeting (Appendix 1). Chapter 9 – Proposed by Cllr Sheppard and seconded by Cllr Holt. Cllr French abstained. All other Cllrs were in agreement. Cllr Sheppard requested that all comments could now be submitted to the Main Consultation. This was proposed by Cllr Sheppard and seconded by Cllr Holt. Carried unanimously. The CPC Website to record these comments for submissions and also to send a copy to our three Ward Councillors, Suzanne Parkes and our new MP. Proposed by Cllr Sheppard and seconded by Cllr Holt. Carried unanimously. ACTION – Clerk to publish on website (under News)

9.	To receive a report from the EHT Committee.
	Nothing to report in the absence of Cllr Bray.

10.	To agree to inform the sponsors of the Lithium-ion Battery Safety Bill that Claygate supports the purposes of the Bill (Appendix 2).
	Cllr Collon had shared the Lithium-ion Battery Safety Bill with Councillors and it was agreed that the Bill was supported. Cllr Collon will get in touch with them to confirm the CPC’s support. Proposed by Cllr Collon and seconded by Cllr Sheppard. Carried unanimously.

11.	In respect of the recommendations of Claygate The Way Forward (CTWF), from the meeting held on Thursday 18th July and also Thursday 15th August, to discuss and make decisions on the possibility of a ‘This is Claygate’ website.
	This agenda item had already been covered in our actions earlier in the meeting. A design brief to be put to the full council before the next meeting. ACTION: Cllr Holt

12.	To appoint to the Advisory Committees any new members if advised to the following Committees:
	A to the New Development and Housing Advisory Committee: no change B to the Health, Wellbeing and Leisure Advisory Committee: no change C to the Shops and Businesses Advisory Committee: no change D to the Transport and Parking Advisory Committee: no change E to the Environment and Sustainability Advisory Committee: Heather Lockwood and Peter Lawrence joined this Committee.

13.	To discuss any updates on arrangements for Remembrance Sunday on 10th November.
	The Clerk reported that Cllr Bray has been taking the lead on this and everything is in place. The Clerk will be sending out the invitation Letters for wreath-laying once she has confirmed the list with Cllr Bray. ACTION: Clerk to contact Cllr Bray

14.	To update on the requested tree surgery Work on the Meadow Road village green.
	Cllr Bray has been in discussions regarding this and the next stage is to send a grant application to Mr O’Brien. ACTION: Clerk

15.	To agree any changes to the AGAR following audit feedback.
	Both the Clerk and Cllr Holt and still in the process of completing all of this. This should all be completed for the next meeting being held on the 10th October where any changes will be requested for agreement from the main council.

16.	To discuss our response to EBC re the overpayment of CIL monies and for the Clerk to explain the overpayment and current allocations of CIL.
	The Clerk went through all the CIL monies from 2020 to date and it was agreed to contact EBC to confirm that we will retain the overpayment until we get to a point where payments equate to the correct CIL amount. The Clerk to reiterate that we do not expect to be charged any Interest on this. Proposed by Cllr Holt and seconded by Cllr Herbert. Carried unanimously. ACTION: Clerk to write to EBC

17.	To discuss arrangements for the Environment Day which has been suggested by the Environment Working Group.
	A proposal has been made to hold a Networking Event in Claygate in November. Peter Stevenson is to put a budget together for this and present it at the next meeting of the Main Council to discuss. This will be added to our next Agenda for the 10th October.

18.	To discuss the possibility of a new noticeboard outside the Village Hall after recent vandalism.
	The Clerk commented about the Notice Boards being vandalised recently and suggested a replacement board similar to the one we have at the Parade which is covered and locked. To keep costs down it was agreed to look at possibly covering the current board. The Clerk will look into this and report at the next meeting. ACTION: Clerk

19.	To discuss arrangements for the forthcoming litter-pick on 6th October—to include discussing any quotes for the possible replacement of the hi-vis vests.
	It was agreed to go ahead and purchase 50 new hi-vis vests with Claygate Parish Council printed on the back. ACTION: Clerk

20.	To confirm the date and time of the next meeting which will be held on Thursday 12th September at 8.30pm at Treetops Pavilion, Recreation Ground, Church Road.

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