Minutes of the Planning Committee Meeting of the Parish Council 18th July 2024

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Dawn Lacey — Parish Clerk & RFO

claygate PARISH COUNCIL

caring for Claygate Village

Claygate Parish Council

Claygate Village Hall

Church Road

Claygate

Surrey KT10 0JP

☎ 07741 848 719

email: clerk@claygateparishcouncil.gov.uk

website: www.claygateparishcouncil.gov.uk

25th May 2024

Minutes of the Planning Committee Meeting of Claygate Parish Council held on Thursday 18th July 2024 at 7.30pm at Claygate Village Hall (Main Hall), Church Road, Claygate

Present:	Chair: Cllr Sheppard
Council Members:	Cllr Bray, Cllr Collon, Cllr Herbert, Cllr Holt, Cllr Moon
In attendance:	Dawn Lacey, Clerk & RFO Non Voting Advisors: John Bamford and John Burns Four members of the public including Councillor Rollins

1.	Apologies for absence.
	Apologies were received from Cllr Bingham.

2.	Declarations of Interest in items on the agenda.
	None.

3.	To Consider the Appointment of Non-voting Advisors.
	The appointment of Vanessa Relleen, Gareth Jones and John Ovenden. Proposed by Cllr Sheppard and seconded by Cllr Herbert. Carried unanimously.

4.	Confirm the minutes of the 20th June 2024 Planning Committee meeting.
	These were agreed to be correct and signed by Cllr Sheppard. Carried unanimously.

5.	Review actioning of items from previous minutes and agree any further action required.
	All completed.

6.	Review planning correspondence, notification of applications and outstanding results and agree any action required.
	None.

7.

Review Report on Applications Decided, and Appeals Lodged and Decided since last meeting and agree any action required.

The report was noted. Application 2024/0639 – Langford in Raleigh Drive – used as an example: We raised no objection to this application but EBC refused it. A discussion was held regarding how EBC make their decisions and how they may or may not take our comments into account. It was agreed that Cllr Sheppard would put together an agenda of some applications where CPC and EBC took different views and which could be discussed to our mutual benefit at a future meeting with T Plan. ACTION – Cllr Sheppard

8.	Discuss planning applications from Elmbridge Borough Council (EBC) Weekly Planning Lists (https://www.elmbridge.gov.uk/planning) for the following weeks and agree responses required: w/e 21st June, 28th June, 7th, 5th and 12th July 2024 (Appendix 3).
	Please see attached letters to EBC T Plan (Appendix 1).

9.	Receive a report on EBC’s East Area Sub Committee Meeting and agree any action required.
	Nothing to report from the last meeting. The next meeting will be held on Monday 22nd July 2024, but there is nothing relevant to Claygate on the agenda.

10.	Receive a report on EBC’s Planning Committee Meeting and agree any action required.
	Nothing to report from the last meeting. The next meeting will be held on Tuesday 23rd July 2024, but there is nothing relevant to Claygate on the agenda.

11.	Review any Compliance issues in Claygate and agree any action required.
	11 Elm Gardens – this is still ongoing with EBC.

12.	To Reflect on the 'Claygate The Way Forward' meeting at HTC on June 18th and Agree Appropriate Actions, If necessary.
	This item was withdrawn from the Agenda at the Chairman’s discretion to be discussed at the main meeting being held on the 18th July at 8.30pm.

13.

To Reflect on the Progress of the Draft Local Plan and Agree Actions as thought necessary, particularly as regards, but not limited to:

a. The Local vs District Argument A discussion was held confirming that in 2016 Claygate was a Local Centre and then by 2019 that Claygate may have been moved to be a District Centre. Cobham and two others have now been moved to a Town Centre. It was agreed to pursue this for Claygate once we reach Stage 3. Cllr Collon is to continue to contact Charlotte Clancy, the Inspector’s Programme Officer. Cllr Bray proposed that we continue with this and try and get a reversal of the District Centre classification. Proposed Cllr Bray, Seconded Cllr Holt – carried unanimously. b. Housing Trajectory. Cllr Bray reported that EBC had submitted revised housing numbers to the Inspector which represented only 54% of the centrally assessed target, as against a previous 69%. EBC was coming under pressure at the Examination in Public over these figures and was clearly an outlier among Planning Authorities. A letter from the Inspector communication her views at the end of Stage 2 is now awaited. c.The Plans of the new Labour Government The government is looking to impose mandatory housing targets. There is a draft NPPF (National Planning Policy Framework) due at the end of August for consultation, which will probably modify Green Belt rules to maybe make it easier to build on so-called “Grey Belt” areas of degraded Green Belt. Councillors will be keeping a close eye on this. d. Communications on the above matters Cllr Bray had drafted a piece for the website/Facebook and urged early publication. Cllr Sheppard recommended a fairly low key approach at this stage, while we awaited the Inspector’s next letter to Elmbridge. It was agreed that Cllr Bray would revise his draft and then re-circulate before posting. ACTION – Cllr Bray Proposed by Cllr Bray and seconded by Cllr Sheppard – carried unanimously.

14.	Considerations on the Hook Park development.
	Councillor Collon reported. Until the new NPPF is in place, there is nothing further for the Council at this stage. It was agreed that no action is currently required.

15.	Discuss any Communication of key decisions to residents and agree any action required.
	A member of the public requested regular updates on what the CPC is doing in the Village. It was agreed to add Quarterly updates in the way of Powerpoint presentations. Cllr Holt to take the lead on this. ACTION – Cllr Holt

16.	Matters for information purposes only.
	None.

17.	Date of the next meeting 7.30pm Thursday 15th August 2024, Main Hall, Claygate Village Hall, Church Road, Claygate KT10 0JP.