Parish Council Meeting 20th June 2024 Agenda: Difference between revisions

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Created page with "__NOTOC__ {{parish-head|<!-- 1. Clerk Name --> Dawn Lacey|<!-- 2. Clerk Title -->Parish Clerk & RFO| <!-- 3. Phone -->07741 848 719| <!-- 4. Date of Summons -->12th June 2024| <!-- 5. Meeting Title --> A Meeting of the Claygate Parish Council will be held on Thursday 20th June 2024 at 8.30pm in the Main Hall, Claygate Village Hall}} * 1) To confirm the receipt of Declarations of Acceptance and Interest for Cllr Holt. * 2) To accept apologies for absence. * 3) To receive..."
 
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__NOTOC__
__NOTOC__{{CPC-2024}}
{{parish-head|<!-- 1. Clerk Name --> Dawn Lacey|<!-- 2. Clerk Title -->Parish Clerk & RFO| <!-- 3. Phone -->07741 848 719| <!-- 4. Date of Summons -->12th June 2024| <!-- 5. Meeting Title --> A Meeting of the Claygate Parish Council will be held on Thursday 20th June 2024 at 8.30pm in the Main Hall, Claygate Village Hall}}
{{parish-head|<!-- 1. Clerk Name --> Dawn Lacey|<!-- 2. Clerk Title -->Parish Clerk & RFO| <!-- 3. Phone -->07741 848 719| <!-- 4. Date of Summons -->12th June 2024| <!-- 5. Meeting Title --> A Meeting of the Claygate Parish Council will be held on Thursday 20th June 2024 at 8.30pm in the Main Hall, Claygate Village Hall}}


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* 6) To review actioning of items from previous minutes and agree any further action required. (Actions List)
* 6) To review actioning of items from previous minutes and agree any further action required. (Actions List)
* 7) To answer any questions from the general public
* 7) To answer any questions from the general public
*8)  To appoint membership to the following committee
*8)  To appoint membership to the following committee:
*:Staffing Committee
**Staffing Committee
*9) To appoint any new Committees in accordance with Standing Orders 4 if the Council deem required.
*9) To appoint any new Committees in accordance with Standing Orders 4 if the Council deem required.
*:A: Communications
*:A: Communications
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* 11) To Receive A Report of EBC’s Oversight & Scrutiny Committee & Agree Action as appropriate.
* 11) To Receive A Report of EBC’s Oversight & Scrutiny Committee & Agree Action as appropriate.
* 12) To receive a Report of EBC Audit’s and Standards
* 12) To receive a Report of EBC Audit’s and Standards
*:To Discuss The Matter of Resilience Planning – Which Featured in a SALC Cllrs Zoom Meeting on April 24th - and Agree Appropriate Actions.
**To Discuss The Matter of Resilience Planning – Which Featured in a SALC Cllrs Zoom Meeting on April 24th - and Agree Appropriate Actions.
* 13)   To discuss the Trees in Meadow Road  
* 13)   To discuss the trees in Meadow Road  
* 14) To confirm the dates and times of meetings of the Council and its Committees for the year ahead. (Appendix 2)
* 14) To confirm the dates and times of meetings of the Council and its Committees for the year ahead. (Appendix 2)
* 15) To Receive An Update On Replacing the Village Sign & to Consider Approval of An Estimate for The Works Involved
* 15) To Receive an update on replacing the Village Sign & to consider approval of an Estimate for the works involved
* 16) To receive details of grant applications and consider whether they will be approved. (Appendix 3)
* 16) To receive details of grant applications and consider whether they will be approved. (Appendix 3)
* 17) Matters for information purposes only
* 17) Matters for information purposes only
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* 19) To confirm the date and time of the next meeting.
* 19) To confirm the date and time of the next meeting.


=== APPENDIX 1: Equality and Diversity Policy ===
{{Diversity}}


=== APPENDIX 2: Meeting Schedule 2025 ===


== APPENDIX A: Parish Council Remit ==
==Introduction==
This document outlines Claygate Parish Council’s view of its key priorities in relation to
the community it serves.
==What does a Parish Council bring to Claygate?==
* Dedicated local focus, without involvement of national political parties;
* Funding via the precept for Claygate’s exclusive benefit, plus access to other sources of funds, both public and private;
* A forum for involving more residents in consulting and taking action to improve village quality of life;
* An officially recognised focus for representing Claygate in discussions at Borough and County level and an effective local partner for the Borough and County Councils.


==Core Mission==
*9th January: Planning (1930) and Main Meeting (2030) at Treetops Pavilion
The overall aim of Claygate Parish Council is to:
*6th February: Planning (1930) and EHTC (2030) at Small Village Hall
* Constantly to strive to improve the quality of life for all those who live, and work, in Claygate, whilst preserving its unique character as a warm, caring and sustainable village community.
*27th February: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
*20th March: Annual Village Meeting (1930) at Main Village Hall
*27th March: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
*24th April Planning (1930) and EHTC (2030) at Small Village Hall
*22nd May: Annual Parish Council Meeting (1930) at Main Village Hall
*29th May: Planning (1930) at Small Village Hall
*19th June: EHTC (1930) at Small Village Hall
*26th June: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
*24th July: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
*28th August: Planning (1930) and EHTC (2030) at Small Village Hall
*25th September: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
*23rd October: Planning (1930) and EHTC (2030) at Treetops Pavilion
*20th November: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
*11th December: Planning (1930) and EHTC (2030) at Small Village Hall


==Core Values==
=== APPENDIX 3: Grant Application from Air Ambulance Charity===
In discharging this mission, the Parish Council will:
Provider of a {{sc|HEMS}}&mdash;Helicopter Emergency Medical Service. Based at Rochester City Airport, Maidstone Road, Chatham, Kent ME5 9SD.
* Act as a democratically accountable focus of Claygate opinion on matters to be decided at County/Borough level, as well as by the Parish Council;
* Be responsive to the village community and easily contactable;
* Ensure that village life is:
** sustainable, in terms of human resources, finance and environmental considerations;
** safe and secure.


The Parish Council’s Vision for Claygate is of a village with the following
====1. YOUR ORGANISATION====
characteristics:
Been in existence since November 1989
* A community which no one wants to leave;
:Nick Turrell, Community Fundraising Manager
* A warm sense of community which welcomes newcomers;
:Tel:  01634 471900    Email: community@aakss.org.uk
* A high degree of participation in voluntary activities, civic, philanthropic, cultural and spiritual;
* A range of social, cultural and sporting activities to suit all ages and tastes;
* Successful conservation of rural features and period architecture;
* A vibrant business community and local shopping centre.


==Implementation==
====2. REASON FOR GRANT====
The Parish Council will review this document every four years in the first year of the
Our aim is an end to preventable loss of life from medical emergency.  We fulfil this aim by provision of HEMS.   HEMS brings A&E resources, including doctors and paramedics, direct to the patient at the scene of emergency.  Some surgical procedures may be undertaken there, including administration of anaesthetics and blood transfusions.  Plus rapid transfer to the most appropriate hospital trauma centre.
Council cycle. At least once a year, the Council will review what new proactive
initiatives it should be undertaking in the light of changes in its operating
environment, community needs and available resources.


Proposed new initiatives will be tested, among other criteria, for compliance with the
In the event of serious medical or trauma emergency, every resident of Claygate Parish could be a potential beneficiary of our life-saving service.
Council’s agreed Mission and Values.
==== Reviews of this document ====
July 2072 approved Nov 2072
July 2020 Reviewed. No
amends Sept 2020 Web
Accessibility reviewed
May 2027 reviewed. No
amends.
== APPENDIX B: Parish Charter Between Elmbridge Borough Council and Claygate Parish Council ==
# This Charter is intended to indicate the ways in which the Borough Council and Parish Council would wish to maintain and develop their partnership relationship. Whilst each authority will use its best endeavours to comply with the principles and practices described in this Charter, each authority reserves the right to manage its affairs in accordance not only with the law but also in whatever it considers to be the best interests of its area and to depart from these principles and practices if that is considered to be the best course of action at any time. The Charter does not apply to services provided to individual persons or any matters that are subject to a statutory complaints procedure.
# Elmbridge Borough Council and Claygate Parish Council have agreed to publish this Charter to set out how they aim to work together across the two tiers of local government.
# The County, Borough and Parish Councils are partners in a multi-tiered system of democratically elected local government that exists for the benefit of the people of Surrey. The Councils represent all levels of democratic local government, and are keen to see efforts made to improve their system of local democracy and to encourage greater public participation in local affairs. {{hi|The Councils are keen to promote transparency}} and sustainability, and accordingly references in the Charter to sharing information and/or documentation will wherever practical be {{hi|fulfilled by placing information in the wider public domain and through electronic information sharing.}}
# Elmbridge Borough Council acknowledges and recognises that Parish Councils are a part of the grass-roots level of local government. By working with them Elmbridge aims to act in partnership with local communities, whilst balancing the needs of the whole borough. {{hi|Councils in each tier have statutory responsibilities entrusted to them by Parliament for the whole community within their area.}}
# In their role as democratically accountable bodies, Parish Councils offer a means of shaping the decisions that affect their communities. They offer a means of decentralising the provision of certain services and the revitalisation of local communities. In turn they recognise the role of District Councils and the equitable distribution of services they must provide.
# This Charter reflects the increased importance attached by Central Government to partnership working.
# Elmbridge Borough Council will involve the Parish Council in the preparation and delivery of the Community Strategy, specifically as to how the Community Strategy affects the parish of Claygate.
# {{hi|Liaison meetings between Elmbridge Borough Council and Claygate Parish Council will ordinarily be scheduled twice a year}} (subject to business) and may additionally be held when issues of mutual importance require discussion.
# Elmbridge Borough Council will administer Parish Council elections/referenda and will run elections and referenda as efficiently as possible, in consultation with the Parish Council. The Returning Officer will give as much notice as possible of anticipated increases in the costs of running Parish Council elections.
# {{hi|Elmbridge Borough Council will consider the views the Parish Council has expressed when making a decision that affects the local community.}} Subject to the statutory provisions for confidentiality under the Local Government (Access to Information) Act 1985 as amended, {{hi|the need for commercial confidentiality and the requirements of contractual arrangements}}, the Borough Council will provide, at the request of the Parish Council, information relating to activity by the Borough Council which may affect the Parish Council.
# Elmbridge Borough Council will not always be able to follow the Parish Council’s express wishes, because of their responsibility to the wider community and greater range of considerations to be taken into account. {{hi|In such cases, the Borough Council will aim to give full consideration to the views of the Parish Council which will be reported to the decision-making body before a decision is made.}} Where a decision-making body or Chief Officer or his/her representative acting under delegated powers, has made a decision contrary to representations made by the Parish Council, the Parish Council will be given a copy of the committee report (subject to Access to Information provisions).
# To help achieve the objectives laid down by this Charter, {{hi|liaison and consultation will be further developed at parish level through regular meetings and consultation at officer level}}, individually or through working parties and groups. Elmbridge Borough Council will provide a liaison officer to act as a point of contact for the Parish Council, and ensure they are signposted appropriately.
# {{hi|Claygate Parish Council will send all agenda and minutes to Surrey County Council, Elmbridge Borough Council and relevant ward councillors, who will be given the opportunity to speak at Parish Council meetings on matters of mutual interest}}, if they request to do so and as agreed with the Chairman of the Parish Council.
# When Elmbridge Borough Council consults with the Parish Council it will provide sufficient information to enable an informed view to be expressed, and give adequate time to respond, in accordance with statutory requirements where appropriate.
# Elmbridge Borough Council will supply to the Parish Council, free of charge, a limited number of Council publications as are reasonably requested, where these are not available online.
# {{hi|Elmbridge Borough Council and the Parish Council will aim to acknowledge emails and letters within three working days and to answer all correspondence within ten working days.}}
# Both authorities have adopted Member codes of conduct. Representatives of the Parish Council have seats on the Audit and Standards Committee and where required on the Audit and Standards Sub-Committee.
# {{hi|Should the Parish Council wish to take on delegated responsibility for service delivery}} and having regard to equitable respective levels of council tax and relevant statutory provisions, {{Hi|Elmbridge Borough Council will consider this and the consequential funding arrangements, where they are mutually beneficial. Where it is considered that the proposed course of action does not represent best value}}, is not in the interests of the whole Borough or is either inappropriate or impracticable, Elmbridge Borough Council will, in consultation with the Parish Council, consider alternative solutions to encourage more local level input into service delivery.
# Elmbridge Borough Council will, where practical, offer Claygate Parish Council access to certain support services at a mutually agreed price. Assistance will be offered where appropriate and practicable to do so, in identifying and helping to meet the training needs of the Parish Council. The Borough Council will arrange for the Parish Clerk and Parish Councillors to participate in relevant training courses run by the Borough. The Borough Council will according to the exigencies of the services it provides give advice, assistance and support upon request, assuming such a request to be reasonable in nature and that it cannot be met by the Surrey County Association of Parish and Town Councils.
== APPENDIX C: The Parish Council's Assets ==
== APPENDIX D: The Parish Council's Insurance Policy wit Zurich Municipal ==
== APPENDIX E: Signatories on the Parish Council's Accounts==


== APPENDIX F: Dates for Meetings to be held in 2025==
Grant is requested as a contribution to the operating costs of HEMS – helicopters, rapid-response vehicles, medical equipment, fuel, highly-trained crews.
*9th January: Planning and Main Meeting
*6th February: Planning and EHTC
*27th February: Planning and Main Meeting
*20th March: Annual Village Meeting
*27th March: Planning and Main Meeting
*24th April Planning and EHTC
*22nd May: Annual Parish Council Meeting
*29th May: Planning
*19th June: EHTC
*26th June: Planning and Main Meeting
*24th July: Planning and Main Meeting
*28th August: Planning and EHTC
*25th September: Planning and Main Meeting
*23rd October: Planning and EHTC
*20th November: Planning and Main Meeting
*11th December: Planning and EHTC
== APPENDIX G: Annual Governance Statement==
== APPENDIX H: Statement of Accounts for the year ending 31-MAR-24 ==


== APPENDIX I: CVHA Grant Application==
TOTAL COST OF SCHEME / PROJECT:
£18.8 million annually;  £51000 daily.


== APPENDIX J: Claygate Community Benefit Society Limited Grant Application ==
VALUE OF GRANT APPLIED FOR:
===1. YOUR ORGANISATION===
£350
(Name, address & description of activities. How long has your organisation been in existence)
Claygate Community Benefit Society Limited - FCA registration applied for May 2024
====INDIVIDUAL CONTACT DETAILS====
Leo Tye and Geoff Eden
===2. REASON FOR GRANT===
(Brief description of the project or scheme and how it will benefit Claygate - Full details to be
provided separately if necessary.)


The Claygate CBS has been formed to purchase the Winning Horse Public House for the
====3. WHY CAN THE PROPOSED ACTIVITY NOT BE REASONABLY FUNDED FROM INCOME AND/OR RESERVES?====
benefit of the Claygate community. The proposal is to provide a multi-purpose Community
N/A
Pub / Hub serving the whole of Claygate. It is proposed that the venue will include a bar
community cafe, shop, meeting spaces and a range of other facilities for local community
groups, initiatives and projects.


The Winning Horse is located in an area of the village that is less well served than other
====8. PLEASE GIVE DATES AND AMOUNTS OF ANY PREVIOUS GRANTS FROM CLAYGATE PARISH COUNCIL====
parts of Claygate, making it an ideal venue to meet the needs of the immediate local
community.


TOTAL COST OF SCHEME / PROJECT: £1.1m
No previous applications made, and therefore no grants received


VALUE OF GRANT APPLIED FOR: £2,000 seed funding to cover 50% of Valuation and
FOR ALL APPLICATIONS ONCE THE FUNDING HAS BEEN USED, COPIES OF
Structural Survey Costs
INVOICES AND A SHORT REPORT OF HOW THE MONEY HAS BEEN SPENT WILL BE REQUIRED.
===3. FOR ALL APPLICATIONS OVER £5OO PLEASE EXPLAIN WHY THE PROPOSED ACTIVITY CANNOT BE REASONABLY FUNDED FROM INCOME AND/OR RESERVES===
Claygate CBS has only recently been constituted and is in the process of applying for FCA
registration and a bank account. The CBS currently has no income or reserves and is not yet in
a position to raise funds. ln order to get the project off the ground, the individual members of the
Management Committee are funding 50% of the valuation and survey costs themselves.


===4. FOR ALL APPLICATIONS OVER £5OO, IF THE GRANT IS TO BE THE 'SEED' FUNDING SOURCE, PLEASE SHOW OTHER SOURCES OF FUNDING THAT WILL CONTRIBUTE ONCE AN INITIAL AMOUNT IS RAISED.===
Signed.......Nick Turrell......................................................           Date..........10/06/2024....................................................
We intend to raise the funding for the overall project from the following sources:
* Community Ownership Fund (COF) Grant from the Government: £890,000
* Parish Council Grants - £52,000 (of which £2,000 is sought in this application and the remainder will be applied for as a CIL Grant)
* Community Share Offer - £130-150k
* Sponsorship - £10-20,000
* Donations £10,000
===5. FOR ALL APPLICATIONS OVER £5OO, IF CLAYGATE PARISH COUNCIL IS TO BE THE PROVIDER OF LAST RESORT, PLEASE SHOW OTHER FUND-RAISING ACTIVITIES OR SOURCES OF FUNDING===
Not Applicable as CPC is not intended as a provider of last resort. ln fact we would like a letter
of commitment to the grant in May to be included in our application and then payment to be
made contingent on raising the COF grant money in mid-August.
===6. FOR ALL APPLICATIONS OVER T5OO THE GRANT SHOULD BE MATCH-FUNDED OR SOME OTHER RESOURCE PROVIDED i.e. LABOUR, PLEASE GIVE INFORMATION===
This grant has been match funded to the tune of £2,000 by members of the CCBS who are as follows:
*Leo Tye 
*Geoff Eden
*Donna Holt 
*Jenny French
* Mark Sugden 
* Adrian de la Touche .  
* Pam Jarvis
* Mary Marshall
== APPENDIX K: CCBS Capital Grant Application==
===Section E: Declaration===
When you have completed the application, please sign this declaration and submit the
application form as directed.
 
To the best of my knowledge the information, I have provided on this application form is
correct.
 
If Claygate Parish Council agrees to release funds for the specified project, these funds will be
used exclusively for the purposes described. ln such an event, I agree to inform Claygate
Parish Council via the Parish Clerk of any material changes to the proposals set out above.
 
When requested, I agree to provide Claygate Parish Council with all necessary information
required for the purposes of reporting on the progress or otherwise of the identified project. I
recognise the Parish Council's statutory rights as the designated provider of these CIL funds,
which includes provisions to reclaim unspent or misappropriated funds.
 
Privacy Notice: By signing this form, the applicant agrees to Claygate Parish Council
checking all supplied information lor the purposes of informing decision making. The
information on this form will be stored in the Parish Council's filing system and summarised
in the Council's accounting system for the sole purpose of fund processing, analysis and
accounting. Information about the project may be publicised on Claygate Parish Council's
website and in public material for publicity purposes. Personal data will not be disclosed
without any prior agreement of those concerned, unless required by law. For further
information on the Council's privacy policy, please see:
Statutory Information, then Privacy Policy.
 
Signed: Donna Holt
 
Organisation: Claygate Community Benefit Society Ltd
 
Date: 9 May 2024
 
All organisations involved with the application will need to sign and date the form.

Latest revision as of 13:25, 6 December 2024

Select the 2024 Agenda or Minutes you wish to view:
2024 Meetings MAY JUN JUL AUG SEP OCT NOV DEC KEY:
≡ Agenda
📖 Minutes
Main ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖
Planning ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖
EHT ≡ 📖 ≡ 📖 ≡ 📖 ≡ 📖 ⇛ 2025
Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
☎ 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
12th June 2024
YOU ARE HEREBY WELCOME TO ATTEND
A Meeting of the Claygate Parish Council will be held on Thursday 20th June 2024 at 8.30pm in the Main Hall, Claygate Village Hall

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

  • 1) To confirm the receipt of Declarations of Acceptance and Interest for Cllr Holt.
  • 2) To accept apologies for absence.
  • 3) To receive the Chair’s Declaration of Acceptance.
  • 4) To receive Declarations of Interest in items on the agenda.
  • 5) To confirm the minutes of the Parish Council Meeting held on Thursday 16th May 2024
  • 6) To review actioning of items from previous minutes and agree any further action required. (Actions List)
  • 7) To answer any questions from the general public
  • 8) To appoint membership to the following committee:
    • Staffing Committee
  • 9) To appoint any new Committees in accordance with Standing Orders 4 if the Council deem required.
    A: Communications
    B: Strategy
  • 10) To review an Equality Policy. (Appendix 1)
  • 11) To Receive A Report of EBC’s Oversight & Scrutiny Committee & Agree Action as appropriate.
  • 12) To receive a Report of EBC Audit’s and Standards
    • To Discuss The Matter of Resilience Planning – Which Featured in a SALC Cllrs Zoom Meeting on April 24th - and Agree Appropriate Actions.
  • 13) To discuss the trees in Meadow Road
  • 14) To confirm the dates and times of meetings of the Council and its Committees for the year ahead. (Appendix 2)
  • 15) To Receive an update on replacing the Village Sign & to consider approval of an Estimate for the works involved
  • 16) To receive details of grant applications and consider whether they will be approved. (Appendix 3)
  • 17) Matters for information purposes only
  • 18) Consider a Request by the Claygate Community Benefit Society to share some space on our stand at the flower show on 13th July.
  • 19) To confirm the date and time of the next meeting.

APPENDIX 1: Equality and Diversity Policy

1. INTRODUCTION

The Equality Act 2010 came into force in October 2010. The legislation covers a prescribed set of protected characteristics including age, disability gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

It also covers prohibited conduct including discrimination, adjustments for disabled persons, victimisation and harassment; services and public functions; premises; employment; contracts; and, advancement of equality. The latter provision specifies a public-sector equality duty, which applies equally to town and parish councils.

2. POLICY

The Parish Council is committed to promoting equality and diversity, providing an inclusive and supportive environment for all. In the implementation of this policy the Parish Council will:

  • ensure that people are treated solely on the basis of their abilities and potential, regardless of race, colour, nationality, ethnic origin, religious or political belief or affiliation, age, gender, gender reassignment, marital status, sexual orientation, disability, socio-economic background, or any other inappropriate distinction;
  • promote diversity and equality and value the contributions made by individuals and groups of people from diverse cultural, ethnic, socio-economic and distinctive backgrounds
  • challenge inequality and less favourable treatment wherever practicable
  • promote greater participation of under-represented groups by encouraging positive action to address inequality, promote an environment free of harassment and bullying on any grounds in relation to all staff, Councillors, contractors and visitors attending the Council’s offices or meetings.

The task of promoting social inclusion, tackling discrimination and encouraging equal opportunities are key issues for Claygate Parish Council and the Council is committed to:

  • eliminating unlawful discrimination, harassment and victimisation;
  • advancing equality of opportunity between different groups;
  • fostering good relations between different groups.

3. COMMITMENT TO EQUALITY AND DIVERSITY

The Parish Council is committed to Equality and Diversity and to the vision of improving the quality of life for local people. The Parish Council aims to be:

  • Accessible
  • Accountable
  • Fair
  • Inclusive
  • Proactive
  • Professional
  • Responsible
  • Transparent

Claygate Parish Council is committed to achieving equality of opportunity and valuing diversity in all aspects of its work:

  • a) Through the delivery of our services to the community by ensuring that within reason, these services are accessible to all and that we fully recognise the diversity of people’s needs;
  • b) In the Council’s leadership role, working with partners to promote the importance of treating every individual with dignity and respect.

4. SCOPE OF THE POLICY

This policy is designed to value diversity and to ensure equality of opportunity and access to services and that no one receives less favourable treatment on the grounds of:

  • Race (i.e. colour, ethnic or national origin, nationality or citizenship).
  • Gender reassignment
  • Disability
  • Sex
  • Sexual orientation
  • Age
  • Religion or belief
  • Caring for others
  • Trade Union or political activities
  • Pregnancy and Maternity
  • Marriage and Civil Partnership

This list is not exhaustive.

5. OBJECTIVES OF THE POLICY

5.1 To improve delivery, information and access to services we will:

  • Ensure all employees, contractors and users of our services are informed about our Equality and Diversity Policy;
  • Apply equal opportunities principles to work undertaken for the council by external contractors, other organisations in receipt of council funding and in work with our partners;
  • Rectify any elements of our work which have the potential for discrimination and prejudice.

5.2 To promote equality and diversity with other partners we will:

  • Promote tolerance and respect between diverse groups and individuals;
  • Acknowledge and celebrate, wherever possible, the variety of lifestyles and cultures within the Council
  • Challenge all forms of discrimination within the Parish Council and the wider community;
  • Support the development of these communities and assist them in challenging discrimination, harassment, bullying and violence.

5.3 Responsibility and Liability

All members of staff and Councillors remain personally responsible for ensuring that they act within the law. The Council’s Executive Officer is responsible for ensuring that staff perform their duties in lawful manner and that proper training and support is provided accordingly.

6. EQUALITY AIMS

The Parish Council:

  • 6.1 Age - shall not permit unlawful age discrimination.
  • 6.2 Sexual Orientation - shall not permit unlawful discrimination.
  • 6.3 Disability - will remove barriers to participation by disabled people, wherever possible.
  • 6.4 Race/Ethnic Origin - will encourage participation of minority ethnic groups in its activities.
  • 6.5 Religion - respects people from diverse religious and cultural backgrounds and will give due regard to the needs and requirements of people who adhere to a range of cultural and religious beliefs.

7. EMPLOYMENT

Claygate Parish Council is an equal opportunity employer and is committed to ensuring within the framework of the law that the Council’s workplaces are free from unlawful or unfair discrimination. Further information on the Council's policy in respect of employment can be found in the Equal Opportunities Policy contained in the staff handbook.

8. REVIEW

Review of this policy will be carried out annually by Claygate Parish Council.

APPENDIX 2: Meeting Schedule 2025

  • 9th January: Planning (1930) and Main Meeting (2030) at Treetops Pavilion
  • 6th February: Planning (1930) and EHTC (2030) at Small Village Hall
  • 27th February: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
  • 20th March: Annual Village Meeting (1930) at Main Village Hall
  • 27th March: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
  • 24th April Planning (1930) and EHTC (2030) at Small Village Hall
  • 22nd May: Annual Parish Council Meeting (1930) at Main Village Hall
  • 29th May: Planning (1930) at Small Village Hall
  • 19th June: EHTC (1930) at Small Village Hall
  • 26th June: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
  • 24th July: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
  • 28th August: Planning (1930) and EHTC (2030) at Small Village Hall
  • 25th September: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
  • 23rd October: Planning (1930) and EHTC (2030) at Treetops Pavilion
  • 20th November: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
  • 11th December: Planning (1930) and EHTC (2030) at Small Village Hall

APPENDIX 3: Grant Application from Air Ambulance Charity

Provider of a HEMS—Helicopter Emergency Medical Service. Based at Rochester City Airport, Maidstone Road, Chatham, Kent ME5 9SD.

1. YOUR ORGANISATION

Been in existence since November 1989

Nick Turrell, Community Fundraising Manager
Tel: 01634 471900 Email: community@aakss.org.uk

2. REASON FOR GRANT

Our aim is an end to preventable loss of life from medical emergency. We fulfil this aim by provision of HEMS. HEMS brings A&E resources, including doctors and paramedics, direct to the patient at the scene of emergency. Some surgical procedures may be undertaken there, including administration of anaesthetics and blood transfusions. Plus rapid transfer to the most appropriate hospital trauma centre.

In the event of serious medical or trauma emergency, every resident of Claygate Parish could be a potential beneficiary of our life-saving service.

Grant is requested as a contribution to the operating costs of HEMS – helicopters, rapid-response vehicles, medical equipment, fuel, highly-trained crews.

TOTAL COST OF SCHEME / PROJECT: £18.8 million annually; £51000 daily.

VALUE OF GRANT APPLIED FOR: £350

3. WHY CAN THE PROPOSED ACTIVITY NOT BE REASONABLY FUNDED FROM INCOME AND/OR RESERVES?

N/A

8. PLEASE GIVE DATES AND AMOUNTS OF ANY PREVIOUS GRANTS FROM CLAYGATE PARISH COUNCIL

No previous applications made, and therefore no grants received

FOR ALL APPLICATIONS ONCE THE FUNDING HAS BEEN USED, COPIES OF INVOICES AND A SHORT REPORT OF HOW THE MONEY HAS BEEN SPENT WILL BE REQUIRED.

Signed.......Nick Turrell...................................................... Date..........10/06/2024....................................................

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