Parish Council Meeting 20th June 2024 Agenda

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Dawn Lacey — Parish Clerk & RFO

claygate PARISH COUNCIL

caring for Claygate Village

Claygate Parish Council

Claygate Village Hall

Church Road

Claygate

Surrey KT10 0JP

☎ 07741 848 719

email: clerk@claygateparishcouncil.gov.uk

website: www.claygateparishcouncil.gov.uk

12th June 2024

YOU ARE HEREBY WELCOME TO ATTEND

A Meeting of the Claygate Parish Council will be held on Thursday 20th June 2024 at 8.30pm in the Main Hall, Claygate Village Hall

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

• 1) To confirm the receipt of Declarations of Acceptance and Interest for Cllr Holt.
• 2) To accept apologies for absence.
• 3) To receive the Chair’s Declaration of Acceptance.
• 4) To receive Declarations of Interest in items on the agenda.
• 5) To confirm the minutes of the Parish Council Meeting held on Thursday 16th May 2024
• 6) To review actioning of items from previous minutes and agree any further action required. (Actions List)
• 7) To answer any questions from the general public
• 8) To appoint membership to the following committee:
  • Staffing Committee
• 9) To appoint any new Committees in accordance with Standing Orders 4 if the Council deem required.

  A: Communications

  B: Strategy

• 10) To review an Equality Policy. (Appendix 1)
• 11) To Receive A Report of EBC’s Oversight & Scrutiny Committee & Agree Action as appropriate.
• 12) To receive a Report of EBC Audit’s and Standards
  • To Discuss The Matter of Resilience Planning – Which Featured in a SALC Cllrs Zoom Meeting on April 24th - and Agree Appropriate Actions.
• 13) To discuss the trees in Meadow Road
• 14) To confirm the dates and times of meetings of the Council and its Committees for the year ahead. (Appendix 2)
• 15) To Receive an update on replacing the Village Sign & to consider approval of an Estimate for the works involved
• 16) To receive details of grant applications and consider whether they will be approved. (Appendix 3)
• 17) Matters for information purposes only
• 18) Consider a Request by the Claygate Community Benefit Society to share some space on our stand at the flower show on 13th July.
• 19) To confirm the date and time of the next meeting.

1. INTRODUCTION

The Equality Act 2010 came into force in October 2010. The legislation covers a prescribed set of protected characteristics including age, disability gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

It also covers prohibited conduct including discrimination, adjustments for disabled persons, victimisation and harassment; services and public functions; premises; employment; contracts; and, advancement of equality. The latter provision specifies a public-sector equality duty, which applies equally to town and parish councils.

2. POLICY

The Parish Council is committed to promoting equality and diversity, providing an inclusive and supportive environment for all. In the implementation of this policy the Parish Council will:

• ensure that people are treated solely on the basis of their abilities and potential, regardless of race, colour, nationality, ethnic origin, religious or political belief or affiliation, age, gender, gender reassignment, marital status, sexual orientation, disability, socio-economic background, or any other inappropriate distinction;
• promote diversity and equality and value the contributions made by individuals and groups of people from diverse cultural, ethnic, socio-economic and distinctive backgrounds
• challenge inequality and less favourable treatment wherever practicable
• promote greater participation of under-represented groups by encouraging positive action to address inequality, promote an environment free of harassment and bullying on any grounds in relation to all staff, Councillors, contractors and visitors attending the Council’s offices or meetings.

The task of promoting social inclusion, tackling discrimination and encouraging equal opportunities are key issues for Claygate Parish Council and the Council is committed to:

• eliminating unlawful discrimination, harassment and victimisation;
• advancing equality of opportunity between different groups;
• fostering good relations between different groups.

3. COMMITMENT TO EQUALITY AND DIVERSITY

The Parish Council is committed to Equality and Diversity and to the vision of improving the quality of life for local people. The Parish Council aims to be:

• Accessible
• Accountable
• Fair
• Inclusive
• Proactive
• Professional
• Responsible
• Transparent

Claygate Parish Council is committed to achieving equality of opportunity and valuing diversity in all aspects of its work:

• a) Through the delivery of our services to the community by ensuring that within reason, these services are accessible to all and that we fully recognise the diversity of people’s needs;
• b) In the Council’s leadership role, working with partners to promote the importance of treating every individual with dignity and respect.

4. SCOPE OF THE POLICY

This policy is designed to value diversity and to ensure equality of opportunity and access to services and that no one receives less favourable treatment on the grounds of:

• Race (i.e. colour, ethnic or national origin, nationality or citizenship).
• Gender reassignment
• Disability
• Sex
• Sexual orientation
• Age
• Religion or belief
• Caring for others
• Trade Union or political activities
• Pregnancy and Maternity
• Marriage and Civil Partnership

This list is not exhaustive.

5. OBJECTIVES OF THE POLICY

5.1 To improve delivery, information and access to services we will:

• Ensure all employees, contractors and users of our services are informed about our Equality and Diversity Policy;
• Apply equal opportunities principles to work undertaken for the council by external contractors, other organisations in receipt of council funding and in work with our partners;
• Rectify any elements of our work which have the potential for discrimination and prejudice.

5.2 To promote equality and diversity with other partners we will:

• Promote tolerance and respect between diverse groups and individuals;
• Acknowledge and celebrate, wherever possible, the variety of lifestyles and cultures within the Council
• Challenge all forms of discrimination within the Parish Council and the wider community;
• Support the development of these communities and assist them in challenging discrimination, harassment, bullying and violence.

5.3 Responsibility and Liability

All members of staff and Councillors remain personally responsible for ensuring that they act within the law. The Council’s Executive Officer is responsible for ensuring that staff perform their duties in lawful manner and that proper training and support is provided accordingly.

6. EQUALITY AIMS

The Parish Council:

• 6.1 Age - shall not permit unlawful age discrimination.
• 6.2 Sexual Orientation - shall not permit unlawful discrimination.
• 6.3 Disability - will remove barriers to participation by disabled people, wherever possible.
• 6.4 Race/Ethnic Origin - will encourage participation of minority ethnic groups in its activities.
• 6.5 Religion - respects people from diverse religious and cultural backgrounds and will give due regard to the needs and requirements of people who adhere to a range of cultural and religious beliefs.

7. EMPLOYMENT

Claygate Parish Council is an equal opportunity employer and is committed to ensuring within the framework of the law that the Council’s workplaces are free from unlawful or unfair discrimination. Further information on the Council's policy in respect of employment can be found in the Equal Opportunities Policy contained in the staff handbook.

8. REVIEW

Review of this policy will be carried out annually by Claygate Parish Council.

APPENDIX 2: Meeting Schedule 2025

• 9th January: Planning (1930) and Main Meeting (2030) at Treetops Pavilion
• 6th February: Planning (1930) and EHTC (2030) at Small Village Hall
• 27th February: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
• 20th March: Annual Village Meeting (1930) at Main Village Hall
• 27th March: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
• 24th April Planning (1930) and EHTC (2030) at Small Village Hall
• 22nd May: Annual Parish Council Meeting (1930) at Main Village Hall
• 29th May: Planning (1930) at Small Village Hall
• 19th June: EHTC (1930) at Small Village Hall
• 26th June: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
• 24th July: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
• 28th August: Planning (1930) and EHTC (2030) at Small Village Hall
• 25th September: Planning (1930) and Parish Council Meeting (2030) at Small Village Hall
• 23rd October: Planning (1930) and EHTC (2030) at Treetops Pavilion
• 20th November: Planning (1930) and Parish Council Meeting (2030) at Treetops Pavilion
• 11th December: Planning (1930) and EHTC (2030) at Small Village Hall

APPENDIX 3: Grant Application from Air Ambulance Charity

Provider of a HEMS—Helicopter Emergency Medical Service. Based at Rochester City Airport, Maidstone Road, Chatham, Kent ME5 9SD.

1. YOUR ORGANISATION

Been in existence since November 1989

Nick Turrell, Community Fundraising Manager

Tel: 01634 471900 Email: community@aakss.org.uk

2. REASON FOR GRANT

Our aim is an end to preventable loss of life from medical emergency. We fulfil this aim by provision of HEMS. HEMS brings A&E resources, including doctors and paramedics, direct to the patient at the scene of emergency. Some surgical procedures may be undertaken there, including administration of anaesthetics and blood transfusions. Plus rapid transfer to the most appropriate hospital trauma centre.

In the event of serious medical or trauma emergency, every resident of Claygate Parish could be a potential beneficiary of our life-saving service.

Grant is requested as a contribution to the operating costs of HEMS – helicopters, rapid-response vehicles, medical equipment, fuel, highly-trained crews.

TOTAL COST OF SCHEME / PROJECT: £18.8 million annually; £51000 daily.

VALUE OF GRANT APPLIED FOR: £350

3. WHY CAN THE PROPOSED ACTIVITY NOT BE REASONABLY FUNDED FROM INCOME AND/OR RESERVES?

N/A

8. PLEASE GIVE DATES AND AMOUNTS OF ANY PREVIOUS GRANTS FROM CLAYGATE PARISH COUNCIL

No previous applications made, and therefore no grants received

FOR ALL APPLICATIONS ONCE THE FUNDING HAS BEEN USED, COPIES OF INVOICES AND A SHORT REPORT OF HOW THE MONEY HAS BEEN SPENT WILL BE REQUIRED.

Signed.......Nick Turrell...................................................... Date..........10/06/2024....................................................