Parish Council Meeting 10th October 2024 Agenda: Difference between revisions

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Created page with "{{parish-head|<!-- 1. Clerk Name --> Dawn Lacey|<!-- 2. Clerk Title -->Parish Clerk & RFO| <!-- 3. Phone -->07741 848 719| <!-- 4. Date of Summons -->2nd September 2024| <!-- 5. Meeting Title --> A Meeting of the Claygate Parish Council will be held on Thursday 10th October 2024 at 8.30pm in Treetops Pavilion, Recreation Ground, Church Road}} *1) To accept apologies for absence. *2) To receive Declarations of Interest in items on the agenda. *3) To confirm the minutes..."
 
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{{CPC-2024}}
{{parish-head|<!-- 1. Clerk Name --> Dawn Lacey|<!-- 2. Clerk Title -->Parish Clerk & RFO| <!-- 3. Phone -->07741 848 719| <!-- 4. Date of Summons -->2nd September 2024| <!-- 5. Meeting Title --> A Meeting of the Claygate Parish Council will be held on Thursday 10th October 2024 at 8.30pm in Treetops Pavilion, Recreation Ground, Church Road}}
{{parish-head|<!-- 1. Clerk Name --> Dawn Lacey|<!-- 2. Clerk Title -->Parish Clerk & RFO| <!-- 3. Phone -->07741 848 719| <!-- 4. Date of Summons -->2nd September 2024| <!-- 5. Meeting Title --> A Meeting of the Claygate Parish Council will be held on Thursday 10th October 2024 at 8.30pm in Treetops Pavilion, Recreation Ground, Church Road}}


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*1) To accept apologies for absence.
*1) To accept apologies for absence.
*2) To receive Declarations of Interest in items on the agenda.
*2) To receive Declarations of Interest in items on the agenda.
*3) To confirm the minutes of the Parish Council Meeting held on Thursday 15th August 2024.
*3) To confirm the minutes of the Parish Council Meeting held on Thursday 12th September 2024.
*4) Review actioning of items from previous minutes and agree any further action required.
*4) Review actioning of items from previous minutes and agree any further action required. <br>(Actions List – Appendix 1)
*:(Actions List – Appendix 1)
*5) To answer any questions from the general public.
*5) To answer any questions from the general public.
*6) To receive a report of EBC’s Oversight & Scrutiny Committee & agree action as appropriate.
*6) To receive a report of EBC’s Oversight & Scrutiny Committee & agree action as appropriate.
*7) To receive a report of EBC Audit and Standards.
*7) To receive a report of EBC Audits and Standards.
* 8) To receive a report from the Planning Committee:
*8) To receive a report from the Planning Committee
*::A: To consider the CPC responses to the Government’s Consultation on Proposed reforms to the National Planning Policy Framework and other changes to the planning system, as proposed by the Planning Committee, and, if thought fit, approve them for submission.
*9) To receive a report from the EH&T Committee
*9) To receive a report from the EH&T Committee.
*10) Update from Claygate The Way Forward (CTWF), from the meeting held on 25th September.  
*10) To agree to inform the sponsors of the Lithium-ion Battery Safety Bill that Claygate supports the purposes of the Bill. (Appendix 2)
*11) To confirm arrangements for Remembrance Sunday on November 10th.
*11) In respect of the recommendations of 'Claygate The Way Forward (CtWF)', from the meetings held on Thursday 18th July and Thursday 15th August. to discuss and make decisions on the possibility of a ‘This is Claygate’ website.
*12) To update on the requested Tree Surgery Work on the Meadow Road Village Green.
*12) To appoint to the Advisory Committees any new members, if advised, to the following Committees:
*13) To discuss the weeds and kerbs and pavements and to agree the next steps.
*:A to the New Development and Housing Advisory Committee
*14) To receive details of grant applications and consider whether they will be approved. (Appendix 2)
*:B to the Health, Wellbeing and Leisure Advisory Committee
*15) To report on finalisation of the external audit for 2023/2024.
*:C to the Shops and Businesses Advisory Committee
*16) To review the quarterly financials and budget and sign off the reconciliation for September – to include the reconciliations from April to Aug 2024. (Appendix 3)
*:D to the Transport and Parking Advisory Committee
*17) To consider and approve the costs of hiring HTC’s hall and the provision of hospitality for expected attendees at the Green Network Elmbridge Event on Wednesday 20th November 2024.
*:E to the Environment and Sustainability Advisory Committee
*18) To confirm the arrangements for agreeing the 2024/2025 budget for the Parish Council. (Appendix 4).
*13) To discuss any updates on arrangements for Remembrance Sunday on November 10th.
* 19) To confirm arrangements for giving sight to the council of the ''Courier'' prior to publishing.
*14) To update on the requested Tree Surgery Work on the Meadow Road village green.
*20) To discuss whether it is possible to apply for a £1,000 grant from the Elmbridge Community Fund towards the development of the ‘This is Claygate’ website.
*15) To agree any changes to the AGAR following audit feedback.
*21) Matters for Information purposes only<br>a: Parish Council and This is Claygate Website – Cllr Holt to report on this at the Nov meeting<br>b: Update on the new bench on the parade – Cllr Holt to report on this at the Nov meeting.
*16) To discuss our response to EBC re the overpayment of CIL monies and for the Clerk to explain the overpayment and current allocations of CIL.
* 22) To confirm the date and time of the next meeting which will be held on Thursday 7th November at Claygate Village Hall, Small Hall, Church Road.
*17) To discuss arrangements for the Environment Day which has been suggested by the Environment Working Group.
 
*18) To discuss the possibility of a new noticeboard outside the Village Hall after recent vandalism.
*19) To discuss arrangements for the forthcoming litter pick on 6th October; to include discussing any quotes for the possible replacement of the Hi-Viz Vests. (Appendix 3 – Quotes)
*20) Matters for information purposes only.
*21) To confirm the date and time of the next meeting which will be held on Thursday 10th October at Treetops Pavilion, Recreation Ground, Church Road.


== Appendix 1: Action Lists ==
== Appendix 1: Action Lists ==
=== … from the CPC Meeting held on Thursday 18th July 2024 ===
=== … from the CPC Meeting held on Thursday 12th September 2024 ===


{| border="1" cellpadding="4"
{| border="1" cellpadding="4"
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|STATUS
|STATUS
|-
|-
|Item 4
|Item 5:1
|To have quarterly updates on the CPC Website re the progress of Claygate The Way Forward.
|When will the sight lines be improved at the junction of Albany Crescent and Foley Road.
|Cllr Holt
|Cllr Holt
|Completed
|
|-  
|-  
|Item 10:1
|Item 8
|Whether more use should be made of pavement areas by restaurants, cafes and pub to increase their sense of community.
|To publish the CPC responses to the NPPF Framework onto the website.
|Cllr Holt
|Clerk
|Removed from list
|
|-
|Item 10:3
|The possibility of accessing the mailing list of the Claygate Village Association to keep Claygate residents informed of progress in implementation and recommendations.
|Cllr French
|Ongoing
|-
|-
|Item 11
|Item 11
|To contact the village market organisers to have a charity stall and match fund their earnings on the stall to a max of £250.
|A design brief to be put to the full Council regarding the ‘This is Claygate’ website.
|Cllr Holt
|Cllr Holt
|Ongoing
|
|-
|-
|Item 14
|Item 14
|To contact the Claygate Recreation Ground Trust (CRGT) regarding implementation of self-closing gates on the recreation ground in the centre as well as at the sides.
|To send a Grant Application to Mr O’Brien regarding the Tree Surgery Work for Meadow Road Village Green.
|Cllr Moon
|To review in two months' time.
|-
|Item 19
|To organise a distribution list for the next ''Courier''.
|Cllr Bray
|Ongoing
|-
|Item 20
|To update arrangements of Remembrance Sunday on November 10th.
|Cllr Bray
|Ongoing
|-
|Item 29
|To add the Equality policy to the Website.
|Clerk & RFO
|Completed
|-
|}
 
=== … from the CPC Meeting held on Thursday 15th August 2024 ===
 
{| border="1" cellpadding="4"
|-
|ACTIONS:
|DESCRIPTION
|CLLR
|STATUS
|-
|Item 9
|To write to SCC CEO Tim Oliver regarding the lack of responses from Cllr Matt Furniss and to copy Cllr Mark Sugden on the issues of the Kerbs and Weeds.
|Cllr Bray
|
|-
|Item 11a
|Recommendations of Claygate the Way Forward – costs of our current website.
|Clerk
|Clerk
|
|
|-
|-
|Item 11b
|Item 14
|To look into possible new website productions and design briefs x 3.
|To write to EBC to confirm how we would like to proceed regarding the over payment of CIL monies.
|Cllrs
|Clerk
|
|
|-
|-
|Item 14a
|Item 18
|To contact EBC for 3 approved Highway Contractors contact details for the installation of a new bench on the Parade.
|To discuss the possibility of a lock and cover for the notice boards outside the Village Hall.
|Clerk for the next EHTC meeting
|Clerk
|
|
|-
|-
|Item 14b
|Item 19:1
|Siting of the bench on the Parade.
|To order the new Hi-Vis Jackets for the Litter Pick Days.
|Cllr Holt for the next EHTC meeting
|Clerk
|
|
|-
|-
|Item 15
|Item 19:2
|To apply for the road closures for the forthcoming Remembrance Sunday.
|To organise the purchase of new banners for the Litter Pick Days.
|Cllr Bray
|Cllr Moon
|
|-
|Item 16
|Tree surgery work on Meadow Road – to contact the Tree Wardens regarding the removal of the second tree.
|Cllr Bray
|
|-
|Item 17
|To update on the installation of the new Village sign on the Parade.
|Cllr Bray
|
|-
|Item 18
|To update on any changes to the AGARS.
|Cllr Holt and Clerk
|
|
|-
|-
|}
|}


== Appendix 2: The text of the Lithium-ion Battery Safety Bill ==
== Appendix 2: Grant Applications ==
 
== Appendix 3: Financials for April to August quarter ==


== Appendix 3: Quotes for Hi-Viz Vests ==
== Appendix 4: Budget Planning 24-25  ==

Latest revision as of 13:12, 6 December 2024

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Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
☎ 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
2nd September 2024
YOU ARE HEREBY WELCOME TO ATTEND
A Meeting of the Claygate Parish Council will be held on Thursday 10th October 2024 at 8.30pm in Treetops Pavilion, Recreation Ground, Church Road

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

  • 1) To accept apologies for absence.
  • 2) To receive Declarations of Interest in items on the agenda.
  • 3) To confirm the minutes of the Parish Council Meeting held on Thursday 12th September 2024.
  • 4) Review actioning of items from previous minutes and agree any further action required.
    (Actions List – Appendix 1)
  • 5) To answer any questions from the general public.
  • 6) To receive a report of EBC’s Oversight & Scrutiny Committee & agree action as appropriate.
  • 7) To receive a report of EBC Audits and Standards.
  • 8) To receive a report from the Planning Committee
  • 9) To receive a report from the EH&T Committee
  • 10) Update from Claygate The Way Forward (CTWF), from the meeting held on 25th September.
  • 11) To confirm arrangements for Remembrance Sunday on November 10th.
  • 12) To update on the requested Tree Surgery Work on the Meadow Road Village Green.
  • 13) To discuss the weeds and kerbs and pavements and to agree the next steps.
  • 14) To receive details of grant applications and consider whether they will be approved. (Appendix 2)
  • 15) To report on finalisation of the external audit for 2023/2024.
  • 16) To review the quarterly financials and budget and sign off the reconciliation for September – to include the reconciliations from April to Aug 2024. (Appendix 3)
  • 17) To consider and approve the costs of hiring HTC’s hall and the provision of hospitality for expected attendees at the Green Network Elmbridge Event on Wednesday 20th November 2024.
  • 18) To confirm the arrangements for agreeing the 2024/2025 budget for the Parish Council. (Appendix 4).
  • 19) To confirm arrangements for giving sight to the council of the Courier prior to publishing.
  • 20) To discuss whether it is possible to apply for a £1,000 grant from the Elmbridge Community Fund towards the development of the ‘This is Claygate’ website.
  • 21) Matters for Information purposes only
    a: Parish Council and This is Claygate Website – Cllr Holt to report on this at the Nov meeting
    b: Update on the new bench on the parade – Cllr Holt to report on this at the Nov meeting.
  • 22) To confirm the date and time of the next meeting which will be held on Thursday 7th November at Claygate Village Hall, Small Hall, Church Road.


Appendix 1: Action Lists

… from the CPC Meeting held on Thursday 12th September 2024

ACTIONS: DESCRIPTION CLLR STATUS
Item 5:1 When will the sight lines be improved at the junction of Albany Crescent and Foley Road. Cllr Holt
Item 8 To publish the CPC responses to the NPPF Framework onto the website. Clerk
Item 11 A design brief to be put to the full Council regarding the ‘This is Claygate’ website. Cllr Holt
Item 14 To send a Grant Application to Mr O’Brien regarding the Tree Surgery Work for Meadow Road Village Green. Clerk
Item 14 To write to EBC to confirm how we would like to proceed regarding the over payment of CIL monies. Clerk
Item 18 To discuss the possibility of a lock and cover for the notice boards outside the Village Hall. Clerk
Item 19:1 To order the new Hi-Vis Jackets for the Litter Pick Days. Clerk
Item 19:2 To organise the purchase of new banners for the Litter Pick Days. Cllr Moon

Appendix 2: Grant Applications

Appendix 3: Financials for April to August quarter

Appendix 4: Budget Planning 24-25

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