Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
β 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
24th June 2025
Minutes of the Planning Committee Meeting of Claygate Parish Council held on Thursday 19th June 2025 at 7.30pm at Claygate Village Hall, Small Hall, Church Road, Claygate
| Present:
|
Chair: Cllr Sheppard
|
| Council Members:
|
Cllr Bingham, Cllr Bray, and Cllr Collon
|
| In attendance:
|
Dawn Lacey (Parish Clerk & RFO)
Non-voting Advisors: John Bamford and John Burns
15 members of the public
|
| 1.
|
Apologies for absence.
|
|
|
Apologies of absences were received from Cllr Holt and Cllr Herbert and NVAs John Ovenden, Clive Thompson and Vanessa Relleen.
|
| 2.
|
Declarations of interest in the agenda.
|
|
|
Cllr Sheppard declared a (non-pecuniary) interest in Planning Applications 2025/1386.
Cllr Sheppard left the meeting at 7.35pm for application 2025/1386. At this point, vice-chair Cllr Collon took the chair. At 8.45pm once this application had been discussed, Cllr Sheppard returned and resumed as Chair the rest of the meeting.
|
| 3.
|
To confirm the minutes of the meeting held on Thursday 29th May 2025.
|
|
|
These were agreed to be a correct record of the meeting and signed and dated by Cllr Sheppard.
|
| 4.
|
Review actioning of Items from previous minutes and agree if any further action is required. (Appendix 1).
|
|
|
|
| Pγ011
|
24-APR-25
|
To contact SALC for advice on Raleigh Drive.
Contact Steve Tilbury to get some more info & an idea of charges & report at next meeting. (29-MAY-25)
|
Clerk
|
COMPLETED by 19-JUN-25
|
| Pγ013
|
24-APR-25
|
Write to T-Plan to find out how and why the Gents loo at the station has been bricked up.
Clerk contacted Nicholas Ebanks at EBC and is awaiting an update. (29-MAY-25)
|
Clerk
|
Carried over to the next meeting regarding the Planning Application for the Gents toilets at Claygate train station (19-JUN-25)
|
| Pγ015
|
29-MAY-25
|
Add discussion of CloudyIT to agenda for next meeting.
|
Clerk
|
COMPLETED by 19-JUN-25
|
| Pγ016
|
29-MAY-25
|
To contact EBC to see if First Stop has applied for correct permits for its neon sign.
|
Clerk
|
Carried over to the next meeting regarding the Neon Sign outside First Stop Claygate on The Parade.(19-JUN-25)
|
| 5.
|
To answer any questions from members of the public.
|
|
|
None.
|
| 6.
|
To review planning correspondence, notification of applications and outstanding results and agree any action required.
|
|
|
None.
|
| 7.
|
To receive a report from the Housing Advisory Committee and agree any action required.
|
|
|
Nothing to report.
|
| 8.
|
To review a report on Applications Decided, and Appeals Lodged and Decided since last meeting and agree any action required.
|
|
|
It was noted that there were once again some differences between our views on applications and EBC's—mostly on bulk and mass issues.
|
| 9.
|
Discuss planning applications from Elmbridge Borough Council (EBC) Weekly Planning Lists (https://www.elmbridge.gov.uk/planning) for the following weeks and agree responses required: w/e 30th May, 6th and 13th June.
|
|
|
Please see attached letters to EBC T Plan (Appendix 2).
|
| 10.
|
To discuss the Rythe Road/Raleigh Drive Planning application and agree any action required.
|
|
|
Cllr Collon took over the chair for this item on the agenda. Several members of the public spoke regarding this application. It was agreed unanimously to oppose this application with EBC. It was agreed that there was a flooding argument as the site does not satisfy the sequential tests.
Cllr Collon to prepare a paper to be sent to T-Plan oppose this application.
Proposed by Cllr Collon and seconded by Cllr Bray. Carried unanimously
|
ACTION β Cllr Collon (Appendix 3) Pγ017
To contact the three ward councillors regarding this application: Cllr Mike Rollings, Cllr Alex Coombes and Cllr Mary Marshall.
Proposed by Cllr Bray and seconded by Cllr Bingham. Carried unanimously.
|
ACTION β Cllr Collon Pγ018
|
| 11.
|
To discuss the CloudyIT system and agree any action required.
|
|
|
Several councillors attended a Zoom demonstration which went well but they gave mixed reviews. The quote for this is Β£1,220, including a one-time set up fee of Β£495 and any agreed training costs. It was suggested to use Gov Asst for the Rythe Road planning application as a test of its utility.
| Cllr Bray to circulate the paper to councillors.
|
ACTION β Cllr Bray Pγ019
|
| 12.
|
Receive a report on EBCβs East Area Sub Committee Meeting and agree any action required.
|
|
|
Nothing to report. Next meeting is scheduled for 15th July.
|
| 13.
|
Receive a report on EBCβs Planning Committee Meeting and agree any action required.
|
|
|
Cllr Bray reported that there was nothing at the meeting that affected Claygate.
|
| 14.
|
Receive a report on EBCβs Planning Committee Meeting and agree any action required.
|
|
|
There is currently nothing new to report.
|
| 15.
|
Discuss any communication of key decisions to residents and agree any action required.
|
|
|
None.
|
| 16.
|
To review any compliance issues in Claygate and agree any action required.
|
|
|
| The Clerk to contact EBC to regarding the signage outside First Stop Claygate on the Hare Lane slip road regarding their lack of consent to the neon sign.
|
ACTION β Clerk Pγ020
|
| 17.
|
Matters for information purposes only.
|
|
|
To consider whether we comment on the consultation on Surreyβs re-organisation.
| To add this to our next agenda.
|
ACTION - Clerk Pγ021
| To discuss the reemrgenceof the Hook Park planning consultation and add it to our next agenda.
|
ACTION - Clerk Pγ022
|
| 18.
|
Date of the next meeting.
|
|
|
7.30pm Thursday 24th July, Claygate Village Hall, Small Hall, Church Road, Claygate KT10 0JP.
|
