Minutes of the Planning Committee Meeting of the Parish Council 29th May 2025

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Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
☎ 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
5th June 2025


Minutes of the Planning Committee Meeting of Claygate Parish Council held on Thursday 29th May 2025 at 7.30pm at Claygate Village Hall, Small Hall, Church Road, Claygate


Present: Chair: Cllr Sheppard
Council Members: Cllr Bray, Cllr Collon, Cllr Herbert, and Cllr Holt
In attendance: Dawn Lacey (Parish Clerk & RFO)
Non-voting Advisors: John Bamford and John Burns
Five members of the public


1. Apologies for absence.
Apologies of absences were received from Cllr Bingham and NVAs John Ovenden, Vanessa Relleen and Clive Thompson.
2. Declarations of interest in the agenda.
  • Cllr Sheppard declared a (non-pecuniary) interest in Planning Applications 2025/0913 and 2025/ 1132.
  • NVA John Bamford declared a (non-Pecuniary) interest in Planning Application 2025/0895.
  • During these discussions, NVA John Bamford left the meeting at 7.50pm for Application 2025/0895 and returned at 7.55pm.
  • Cllr Sheppard left the meeting at 8.00 pm for applications 2025/0913 and 2025/1132. At this point, the Vice-Chair Cllr Collon took the Chair for the meeting. Once discussed Cllr Sheppard returned at 8.03pm and continued to chair the meeting.
3. Election of Chairman.
Cllr Collon was proposed by Cllr Sheppard and seconded by Cllr Bray. This was carried unanimously.
4. Election of Vice-Chairman.
Completed.
5. Appointment of Non-Voting Advisors.
John Ovenden, John Burns, John Bamford, Vanessa Relleen and Clive Thompson were proposed to continue by Cllr Sheppard and seconded by Cllr Bray. Carried unanimously.
6. To confirm the minutes of the meeting held on Thursday 24th April 2025.
These were agreed to be a correct record of the meeting and signed and dated by Cllr Sheppard.
7. Review actioning of Items from previous minutes and agree if any further action is required. (Appendix 1).
Item 6:2 – To contact SALC for advice on Raleigh Drive. The Clerk to contact Steve Tilbury to get some more information and an idea on charges and report at the next meeting.
ACTION – Clerk P㉕011
Item 8 – to contact Paul Falconer about difference on views between CPC and EBC – Paul Falconer confirmed that the differences between CPC and EBC views of the applications in question resulted from differences of judgement; there had been no change in EBC policies in respect of the Design Code.
ACTION – Cllr Sheppard P㉕012
Item 13:1 – To contact T Plan about the Gents toilets being bricked up at the Station and there being no Planning application for this. The Clerk has had contact with Nicholas Ebanks at EBC and is currently waiting for an update and will report at the next meeting.
ACTION - Clerk P㉕013
8. To answer any questions from members of the public.
None.
9. Review planning correspondence, notification of applications and outstanding results and agree any action required. .
Cllr Bray informed the Councillors regarding the Cloudy IT System and reported on the demo attended on the 6th May. The Planning members also attended. It would be approximately Β£1,200 + VAT to proceed, including a one-time set-up charge. There was a discussion as to whether this would be able to access applications on the EBC website or not? It was agreed to add this to the next agenda for more information and discussion.
ACTION - Clerk P㉕015
10. To receive a report from the Housing Advisory Committee and agree any action required.
Nothing to report.
11. Review Report on Applications Decided, and Appeals Lodged and Decided since last meeting and agree any action required.
None.
12. Discuss planning applications from Elmbridge Borough Council (EBC) Weekly Planning Lists (https://www.elmbridge.gov.uk/planning) for the following weeks and agree responses required: w/e 25thApril, 2nd, 9th, 16th and 23rd May.
Please see attached letters to EBC T Plan (Appendix 2).
13. Receive a report on EBC’s East Area Sub Committee Meeting and agree any action required.
Nothing to report.
14. Receive a report on EBC’s Planning Committee Meeting and agree any action required.
Cllr Bray reported that there was nothing at the meeting that affected Claygate.
15. To consider NPPF and Elmbridge Local Plan developments and agree action as appropriate.
There is currently nothing new to report. The Planning Infrastructure Bill is currently going through Parliament. There is currently some controversy on the protection of nature aspects causing lots of lobbying.
16. Discuss any Communication of key decisions to Residents and agree any action required.
None.
17. To review any compliance issues in Claygate and agree any action required.
Cllr Bray had been asked about the neon sign outside the shop front of the new store on the Hare Lane slip-road and also all the red paint on the pavement outside.
The Clerk to contact EBC to see if the shop has applied for all the correct permits.
ACTION – Clerk P㉕016
18. Matters for information purposes only.
None.
19. Date of the next meeting.
7.30pm Thursday 19th June, Claygate Village Hall, Small Hall, Church Road, Claygate KT10 0JP.
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