Minutes of the Environment, Highways, and Transport Committee of the Parish Council 28th August 2025: Difference between revisions

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{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->16|<!--- 4. Agenda --->To discuss the painting of double yellow lines around the junction of The Causeway and Church Road.|<!--- 5. Content --->Members agreed that painting double yellow lines around this bend was a good idea. It was agreed that Cllr Bray should add this to our response to the TRO consultation. {{box|Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously.}}<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕028]]'''}}
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->16|<!--- 4. Agenda --->To discuss the painting of double yellow lines around the junction of The Causeway and Church Road.|<!--- 5. Content --->Members agreed that painting double yellow lines around this bend was a good idea. It was agreed that Cllr Bray should add this to our response to the TRO consultation. {{box|Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously.}}<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕028]]'''}}


{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->17|<!--- 4. Agenda --->17) To review SCC’s ''Traffic Regulation order''.|<!--- 5. Content --->Members were approving of the proposals for Claygate contained in the TRO document. Cllr Bray was asked to respond accordingly on our behalf, including, as above, a request for double yellow lines around the Church Road Causeway bend. {{box|Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously.}}<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕029]]'''
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->17|<!--- 4. Agenda --->17) To review SCC’s ''Traffic Regulation Order''.|<!--- 5. Content --->Members were approving of the proposals for Claygate contained in the TRO document. Cllr Bray was asked to respond accordingly on our behalf, including, as above, a request for double yellow lines around the Church Road Causeway bend. {{box|Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously.}}<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕029]]'''
}}
}}


{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->18|<!--- 4. Agenda --->To give an update on the bench on The Parade.|<!--- 5. Content --->This is still in progress and will be updated at the next meeting.<br>NB an SCC/CPC meeting took place on The Parade, 25-JUL-25.<br>{{hi|ACTION – Cllr Holt}} '''[[E㉕024]]'''}}
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->18|<!--- 4. Agenda --->18) To review and discuss the sightlines at the junction of Hare Lane and Loseberry Road.|<!--- 5. Content --->It was discussed that there had been a rather nasty accident at this site recently. Cllr Burns had recently written a powerful piece about the dangers at this junction in connection with the planning application in respect of Land North of Raleigh Drive.  The hedges and bushes at 39 Hare Lane make the sightlines for traffic at the junction dangerous. However these are protected by a TPO. Cllr Bray had established with EBC that the best course, in the event we believed action should be taken, was to raise a FixMyStreet report.<br>
{{box|The proposal was to submit a FixMyStreet report along with photos from the recent accident.<br>This was proposed by Cllr Bray and seconded by Cllr French.<br>Carried unanimously.}}<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕030]]'''}}


{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->19|<!--- 4. Agenda --->To give an update on the Drop Kerb at the end of The Parade.|<!--- 5. Content --->Cllr Bray noted that he had reported on this at the June meeting. He had been reluctant to enquire progress again for this meeting, for fear of simply annoying those responsible. However, he will seek another update from Network Rail in advance of our August meeting.<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕025]]'''}}
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->19|<!--- 4. Agenda --->19) To update on the recent correspondence on Blue Hearts in the Village.|<!--- 5. Content --->Cllr Bray had written a letter confirming that the Committee fully support the Blue Hearts proposed in the Village. The Clerk had been in touch with the contractors who take care of the garden sites to ask that, between April and October, two relevant sites are not mown.  This was confirmed in writing by the contractor. We were also informed that more sites were to be requested for the next meeting. To leave this on the agenda for the next meeting in October.<br>{{hi|ACTION – Clerk}} '''[[E㉕031]]'''}}


{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->20|<!--- 4. Agenda --->To discuss recent correspondence with Castle Water (CW) and agree any appropriate action.|<!--- 5. Content --->Cllr Bray reported that this is a significant issue given that CPC believes it has been wrongly billed c.£2.4k [in two tranches] by CW, who have removed this money from our account by direct debit, before same was cancelled. CW are proving extremely difficult to deal with, but he is progressing our efforts to recover our funds. [NB: an onsite meeting on 25-JUL-25 resulted in the meter being located and found to read 00000.008!! So, good news, and progress]<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕028]]'''}}
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->20|<!--- 4. Agenda --->To discuss the proposed bench on The Parade.|<!--- 5. Content --->In the absence of Cllr Holt, this was deferred until the next meeting in October and will be included on the agenda.<br>{{hi|ACTION – Cllr Holt and Clerk}} '''[[E㉕032]]'''}}


{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->21|<!--- 4. Agenda --->Matters for information purposes.|<!--- 5. Content --->None.}}
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->21|<!--- 4. Agenda --->To update on current situations regarding high kerbs, car park signage and illegal parking at the Station on the Parade.|<!--- 5. Content --->Cllr Bray had asked SW Railway for an update shortly before the meeting, but none had been forthcoming. [NB: The update came through on Sept 2nd and was circulated by Cllr Bray. It is clear that SWR are working on the issue.]}}


{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->22|<!--- 4. Agenda --->Date of Next meeting.|<!--- 5. Content --->7.30pm Thursday 28th August 2025 in the Small Hall, Claygate Village Hall, Church Road, Claygate KT10 0LJ.}}
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->22|<!--- 4. Agenda --->To consider a first approach to our new SCCllr and agree appropriate actions.|<!--- 5. Content --->Cllr Burton was in attendance at this meeting, and took part in relevant discussions during the meeting and took away relevant actions. Therefore, this was not required.<br>Cllr Bray congratulated SCCllr Burton on his election and reported that we were all looking forward to working with him in the very near future. SCCllr Burton said he was happy for there to be a standing item in our agenda going forward enabling him to report, as appropriate, in person, or in writing.}}
 
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->23|<!--- 4. Agenda --->Matters for Information Purposes.|<!--- 5. Content --->The Triangle on Stevens Lane was discussed and questions were asked on how improvements could be made to make this safer. Cllr Bray noted he had had a discussion with Cllr Burns&mdash;who is a professional Highways Engineer&mdash;and that he had views that significant improvements could be made at modest cost. Cllr Bray to put Cllr Burns in touch with SCCllr Burton. <br>{{hi|ACTION – Cllrs Bray, Burns & Burton}} '''[[E㉕033]]'''}}
 
The meeting closed at 9.15pm.
 
{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->24|<!--- 4. Agenda --->Date of Next meeting.|<!--- 5. Content --->8.30pm Thursday 23rd October 2025 at Treetops, Recreation Ground, Church Road, Claygate KT10 0LJ}}

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POTTED SUMMARY:
Three councillors apologised for their absence. 🟩 Given Cllr Moon's absence, the decision on whom to propose as vice-chairman of the committee was postponed until the next meeting. 🟩 Since Peter Stevenson's departure, no replacement for the post of non-voting advisor from the Environment working group had been found. Vanessa Relleen (in the public gallery) was happy to accept the suggestion that she could stand for the post. This was swiftly accepted unanimously before she could entertain any second thoughts. 🟩 No replacement for Ben Full had been found as representative from the Traffic and Parking working group. There is a suggestion that this working group be merged with Shops and Businesses. 🟩 The crash on Hare Lane at the junction with Loseberry Road—a Porsche and a motorbike—raises further questions about the speed limit on Hare Lane and the proposed development behind Raleigh Drive. 🟩 New Surrey County Councillor Andy Burton said it was important for him to maintain good relations with the Parish Council.

Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
☎ 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
9th September 2025


Minutes of the Environment, Highways and Transport Committee Meeting of Claygate Parish Council held on Thursday 28th August 2025 at 8.30pm at Claygate Village Hall, Small Hall, Church Road, Claygate


Present: Chair: Cllr Bray—who was elected chair.
Council Members: Cllr French and Cllr Herbert
In attendance: Clerk & RFO Dawn Lacey, NVA Caroline Stevenson, SCCllr Andy Burton and 10 members of the public.


1. Apologies for absence.
Apologies were received from Cllr Burns, Cllr Holt and Cllr Moon.
2. Declarations of interest in the agenda.
None.
3. Election of Chairman.
Cllr Bray was proposed for the position of Chair by Cllr French and seconded by Cllr Herbert.
Carried unanimously.
4. Election of Vice-chairman.
It was proposed to defer this until the meeting in September when there will be a full Committee.
Proposed by Cllr Bray and seconded by Cllr French.
Carried unanimously.
5. Appointment of Non-Voting Advisors.
NVA Peter Stevenson agreed to continue until a replacement could be found.
Proposed by Cllr Bray and seconded by Cllr Herbert.
Carried unanimously.

Having been unable to find a replacement for himself as NVA for the Transport & Parking Group Ben Full had written to Cllr Bray with a suggestion that the Transport and Parking Group be merged with the Shops and Businesses one. Cllr Bray noted he had discussed this with Cllr Holt and that he expected this to be on the full PC agenda on Sept 25th.
ACTION: Clerk to include in the CPC agenda for September 25th. E㉕027
To propose Vanessa Relleen as an NVA for the EHTC Committee.
Proposed by Cllr Bray and seconded by Cllr Herbert.
Carried unanimously.
6. To confirm the minutes of the previous meeting held on Thursday 24th April 2025.
There was one small adjustment to the dates and then these were agreed to be a correct account. These were signed and dated by Cllr Bray.
7. To report on the actions from previous Minutes

Appendix 1: ACTIONS from the CPC EHTC Meeting held on Thursday 17th July, at the Claygate Village Hall, Small Hall:

Action № Date Created Description By Status
E㉕019 17-JUL-25 Identification of potential NVAs to replace Ben Full and Peter Stevenson. Ben Full and Peter Stevenson COMPLETED by 28-AUG-25
E㉕020 17-JUL-25 Prioritise of village roadworks T & P Advisory Group COMPLETED by 28-AUG-25
E㉕021 17-JUL-25 To add Surrey Roadworks and Transport Roadwork Maintenance to next agenda Clerk COMPLETED by 28-AUG-25
E㉕022 17-JUL-25 To write to the resident who suggested there may be rats in the brash pile. Cllr Bray COMPLETED by 28-AUG-25
E㉕023 17-JUL-25 To write a letter to the CVA supporting the Blue Heart areas in Claygate. Cllr Bray COMPLETED by 28-AUG-25
E㉕024 17-JUL-25 To give an update on what is happening with the bench on The Parade. Cllr Holt ONGOING as at 28-AUG-25
E㉕025 17-JUL-25 To update on the Drop kerb at the end of The Parade. Cllr Bray COMPLETED by 28-AUG-25
E㉕026 17-JUL-25 To update on where the CPC currently stand with Castle Water. Cllr Bray COMPLETED by 28-AUG-25
8. To discuss any recent correspondence received and agree appropriate actions where required.
Cllr Bray had received several pieces of correspondence since the last meeting and circulated a report which is attached.
9. To discuss the K3 bus.
Cllr Bray informed the committee that he had been in touch with Malcolm Claridge who works for First Bus. There are currently no new updates because most of his time in the last two months has been taken up with the rebranding of the business. However, he was due to meet TfL on Tues, 3rd September when this issue might arise. He is aware that we do not wish to prejudice our existing service.
10. To discuss EBC’s Climate Change Citizens Panel [CCCP].
Cllr French confirmed that the last session will be held at the end of September and that there is currently no update to report.
11. To receive a Speed Watch report.
Cllrs had received Mark T’s report but, in his absence, there was no discussion thereof.
12. To receive a report from the Environment and Sustainability group.
In the absence of Peter Stevenson there was no report.
13. To receive a report from the Transport and Parking Group.
Due to there being no one currently speaking on behalf of this group, there was no report.
14. Prioritisation of village roadworks.
It was agreed to delay this until the next EHTC Meeting in October.
15. To discuss the material available under this link: https://www.surreycc.gov.uk/roads-and-transport/roadworks-and-maintenance/roadworks/map and agree appropriate actions
It has been discussed that Cllr Moon would monitor the link on advanced notifications of transport and roadworks. It was agreed to defer this to the next meeting in October for an update.
Proposed by Cllr Bray and seconded by Cllr Herbert.
Carried unanimously
16. To discuss the painting of double yellow lines around the junction of The Causeway and Church Road.
Members agreed that painting double yellow lines around this bend was a good idea. It was agreed that Cllr Bray should add this to our response to the TRO consultation.
Proposed by Cllr Bray and seconded by Cllr Herbert.
Carried unanimously.

ACTION – Cllr Bray E㉕028
17. 17) To review SCC’s Traffic Regulation Order.
Members were approving of the proposals for Claygate contained in the TRO document. Cllr Bray was asked to respond accordingly on our behalf, including, as above, a request for double yellow lines around the Church Road Causeway bend.
Proposed by Cllr Bray and seconded by Cllr Herbert.
Carried unanimously.

ACTION – Cllr Bray E㉕029
18. 18) To review and discuss the sightlines at the junction of Hare Lane and Loseberry Road.
It was discussed that there had been a rather nasty accident at this site recently. Cllr Burns had recently written a powerful piece about the dangers at this junction in connection with the planning application in respect of Land North of Raleigh Drive. The hedges and bushes at 39 Hare Lane make the sightlines for traffic at the junction dangerous. However these are protected by a TPO. Cllr Bray had established with EBC that the best course, in the event we believed action should be taken, was to raise a FixMyStreet report.
The proposal was to submit a FixMyStreet report along with photos from the recent accident.
This was proposed by Cllr Bray and seconded by Cllr French.
Carried unanimously.

ACTION – Cllr Bray E㉕030
19. 19) To update on the recent correspondence on Blue Hearts in the Village.
Cllr Bray had written a letter confirming that the Committee fully support the Blue Hearts proposed in the Village. The Clerk had been in touch with the contractors who take care of the garden sites to ask that, between April and October, two relevant sites are not mown. This was confirmed in writing by the contractor. We were also informed that more sites were to be requested for the next meeting. To leave this on the agenda for the next meeting in October.
ACTION – Clerk E㉕031
20. To discuss the proposed bench on The Parade.
In the absence of Cllr Holt, this was deferred until the next meeting in October and will be included on the agenda.
ACTION – Cllr Holt and Clerk E㉕032
21. To update on current situations regarding high kerbs, car park signage and illegal parking at the Station on the Parade.
Cllr Bray had asked SW Railway for an update shortly before the meeting, but none had been forthcoming. [NB: The update came through on Sept 2nd and was circulated by Cllr Bray. It is clear that SWR are working on the issue.]
22. To consider a first approach to our new SCCllr and agree appropriate actions.
Cllr Burton was in attendance at this meeting, and took part in relevant discussions during the meeting and took away relevant actions. Therefore, this was not required.
Cllr Bray congratulated SCCllr Burton on his election and reported that we were all looking forward to working with him in the very near future. SCCllr Burton said he was happy for there to be a standing item in our agenda going forward enabling him to report, as appropriate, in person, or in writing.
23. Matters for Information Purposes.
The Triangle on Stevens Lane was discussed and questions were asked on how improvements could be made to make this safer. Cllr Bray noted he had had a discussion with Cllr Burns—who is a professional Highways Engineer—and that he had views that significant improvements could be made at modest cost. Cllr Bray to put Cllr Burns in touch with SCCllr Burton.
ACTION – Cllrs Bray, Burns & Burton E㉕033

The meeting closed at 9.15pm.

24. Date of Next meeting.
8.30pm Thursday 23rd October 2025 at Treetops, Recreation Ground, Church Road, Claygate KT10 0LJ
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