Parish Council Meeting 9th January 2025 Agenda: Difference between revisions

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*4) Review actioning of items from previous minutes and agree any further action required. (Actions List – Appendix 1)
*4) Review actioning of items from previous minutes and agree any further action required. (Actions List – Appendix 1)
*5) To answer any questions from the general public.
*5) To answer any questions from the general public.
*6) To receive a report of EBC’s Overview& Scrutiny Committee.
*6) To receive a report of EBC’s Overview & Scrutiny Committee.
*7) To receive a report of EBC Audit’s and Standards Committee.
*7) To receive a report of EBC Audits and Standards Committee.
*8) Receive a report from the Planning Committee.
*8) Receive a report from the Planning Committee.
*9) To give any updates regarding EBC’s Local Plan Revision.
*9) To give any updates regarding EBC’s Local Plan Revision.
*10) To receive a report from the E H & T Committee.
*10) To receive a report from the E H & T Committee.
*11) To receive a report from the Shops and Businesses Advisory Committee.
* 11) To receive a report from the Shops and Businesses Advisory Committee.
*12) To receive a report from the Health and Wellbeing and Leisure Advisory Committee.
* 12) To receive a report from the Health and Wellbeing and Leisure Advisory Committee.
*13) To discuss and agree the way forward regarding liaison with SCC and EBC regarding the Claygate Local Street Improvement Plan (Appendix 2 & 3).
* 13) To discuss and agree the way forward regarding liaison with SCC and EBC regarding the Claygate Local Street Improvement Plan (Appendix 2 & 3).
*14) To approve the Budget and set the precept for 2025/2026  (Appendix 4 & 5).
* 14) To approve the Budget and set the precept for 2025/2026  (Appendix 4 & 5).
* 15) To review current CIL funds available and understand how long the monies are expected to last prior to the next payment which is due from EBC in 18 months (Appendix 6).
* 15) To review current CIL funds available and understand how long the monies are expected to last prior to the next payment which is due from EBC in 18 months (Appendix 6).
*16) To review a new CIL application (Appendix 7).
* 16) To review a new CIL application (Appendix 7).
* 17) To sign off the December 2024 Reconciliation (Appendix 8).
* 17) To sign off the December 2024 Reconciliation (Appendix 8).
*18) To discuss how the CPC will deal with the various consultations which had been forwarded by SALC regarding:
*18) To discuss how the CPC will deal with the various consultations which had been forwarded by SALC regarding:
*:a: English Devolution White Paper
*:a: English Devolution white paper
*:b: Strengthening Standards and Conduct Framework for Local Councils
*:b: Strengthening Standards and Conduct Framework for Local Councils
*:c: Local Audit Reform: A Strategy for Overhauling the Local Audit System in England.
*:c: Local Audit Reform: A Strategy for Overhauling the Local Audit System in England.
* 19) Matters for Information purposes only.
* 19) Matters for information purposes only.
*20) To confirm the date and time of the next meeting which will be held on Thursday 27thFebruary, Treetops Pavillion, Recreation Ground, Church Road, Claygate.
* 20) To confirm the date and time of the next meeting which will be held on Thursday 27th February, Treetops Pavilion, Recreation Ground, Church Road, Claygate.




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== Appendix 1: Action Lists ==
== Appendix 1: Action Lists ==
– Cllr French


=== … from the CPC Meeting held on Thursday 5th December 2024 ===
=== … from the CPC Meeting held on Thursday 5th December 2024 ===
Line 76: Line 74:


== Appendix 2:  ==
== Appendix 2:  ==
Dear Mike


== Appendix 3: DRAFT RESPONSE TO SCC Cllr S BAX’s LETTER OF 18TH OCTOBER 2024  ==
The Environment, Highways & Transport Committee of the Parish Council has recently learned that EBC are in the process of developing an LSI [Local Streets Improvement Plan] for the borough and that SCC are lending a hand in this work.
We are concerned about this, given relevant data from the survey work done by CTWF – below – which indicates that residents would very much not want to see a 20 mph blanket thrown over the village, which seems to be a possible thrust of LSI plans.
             
{|cellpadding="3" border="1"
|-
| '''Measure'''
|                                                                                          '''Percentage of Responding Residents In Support'''
|-
|Reduced speeds on certain roads         
|      align="center"      |                                          39
|-
|Reduced speed limits on certain roads                       
|          align="center"      |                                    39
|-
|Blanket reduced speed limit across whole village                         
|        align="center"      |              31
|-
|Road engineering measures [chicanes, speed tables]                       
|        align="center"      |        20
|-
|Speed cameras
|          align="center|15
|-
|}
In this context, I am writing to ask you to tell us, please, what is going on within EBC in this regard and particularly insofar as it relates to Claygate. It would be specially helpful if you could lay out for us the process being used, the timetabling of same, and details of the consultations EBC will have with our residents.
I/we look forward to hearing from you.
Regards
GB
Chairman: Environment, Highways & Transport Committee of CPC


== Appendix 3: Email exchange with Surrey Council Transport Officer ==
(Too lengthy to be included here. Find [https://www.claygateparishcouncil.gov.uk/Document/Default.aspx?DocumentUid=C16FF5D8-A27D-4358-95A8-8F40A2D87262 at CPC website].)


:SCCllr S Bax
== Appendix 4: Budget planning for 2025/26 ==
:Surrey County Council
:Woodhatch Place
:11 Cockshot Hill
:Reigate
:Surrey
:RH2 8EF


:NN/12/2024
== Appendix 5: Precept Notification to EBC 25/26 ==


Dear Cllr Bax/Steve
== Appendix 6: Summary of CIL Funds Available ==


'''Weeds Growing in Claygate’s Kerb Gullies and Pavement Backs'''
{| cellpadding="10" border="1"
|-
|CIL Balance
|as at 31st March 2024
|align="right" | £138,670
|-
|CIL Payments made:
|
|
|-
|
* CVHA
| 16th May 2024
|align="right" | £10,679
|-
|
* Winning Horse Project 
|Assigned 16th May 2024
|align="right" | £50,000


Further to my courtesy holding email of 08/11/2024, let me start by saying how pleased the Parish Council was to get a response, at last, from the County Council, to its previous letters to Cllrs Furniss and Oliver.
|-
 
|Remaining CIL balance
It’s clear that, in general terms, you have a grip on this issue, which is good to know, and we look forward to a much improved situation in Claygate, especially next year and beyond.
|as 31st Dec 2024
 
|align="right" | £77,991
In reply to some of the points you make in your letter, I have the following observations and/or questions:-
|-
 
|}
*a. “…weed spraying in Elmbridge…later than it should have been”. Could you explain why this was, please, and what will be done to prevent recurrence?
*b. “…spraying…completed in Claygate…”. Indeed it has, as a number of PCllrs have observed – and to very good effect.
*c. “…additional resources…”. Were these SCC resources? I ask because I and another PCllr saw a road sweeper working in the village in October with a man going ahead loosening the accumulated piles of grit, weed roots etc., which will be necessary to get an effective sweep-up. If not SCC resources, do I take it that, wearing your EBC hat, you were able to get these resources there?
*d. “…EBC’s routine road sweeping.” I have been working on this issue for just about a year now and I would simply observe that I believe that time and effort spent coordinating weed spraying and road sweeping would be well spent. There must be an optimum period of timebetween the 2 operations. Given your two hats, might you be able to do something in this connection, in Elmbridge, at least?
*e. “…response to (our) questions:” Thank you for your 4 responses. Understood.
*f. “…important service in 2025.” We look forward to hearing more about your proposals for 2025 in due course. Can I, though, in closing, ask if you will be spraying weeds at the backs of pavements as well along kerb lines, going forward, since this is another area where weeds grow in profusion.
 
We look forward to hearing from you again.
 
Regards
 
 
Gil Bray


== Appendix 3: To sign the September and October Reconciliations  ==
== Appendix 7: Grant Application from Claygate Primary School ==


== Appendix 4: Claygate Parish Council Website ==
== Appendix 8: (not on CPC website) ==


{{Website-Design-CPC-NOV-24}}
== Appendix 9: CPC Website presentation ==

Latest revision as of 14:01, 22 July 2025

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Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
☎ 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
3rd January 2025
YOU ARE HEREBY WELCOME TO ATTEND
A Meeting of the Claygate Parish Council will be held on Thursday 9th January 2025 at 8.30pm in Treetops Pavilion, Recreation Ground, Church Road

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

  • 1) To accept apologies for absence.
  • 2) To receive declarations of interest in items on the agenda.
  • 3) To confirm the minutes of the Parish Council Meeting held on Thursday 5th December 2024.
  • 4) Review actioning of items from previous minutes and agree any further action required. (Actions List – Appendix 1)
  • 5) To answer any questions from the general public.
  • 6) To receive a report of EBC’s Overview & Scrutiny Committee.
  • 7) To receive a report of EBC Audits and Standards Committee.
  • 8) Receive a report from the Planning Committee.
  • 9) To give any updates regarding EBC’s Local Plan Revision.
  • 10) To receive a report from the E H & T Committee.
  • 11) To receive a report from the Shops and Businesses Advisory Committee.
  • 12) To receive a report from the Health and Wellbeing and Leisure Advisory Committee.
  • 13) To discuss and agree the way forward regarding liaison with SCC and EBC regarding the Claygate Local Street Improvement Plan (Appendix 2 & 3).
  • 14) To approve the Budget and set the precept for 2025/2026 (Appendix 4 & 5).
  • 15) To review current CIL funds available and understand how long the monies are expected to last prior to the next payment which is due from EBC in 18 months (Appendix 6).
  • 16) To review a new CIL application (Appendix 7).
  • 17) To sign off the December 2024 Reconciliation (Appendix 8).
  • 18) To discuss how the CPC will deal with the various consultations which had been forwarded by SALC regarding:
    a: English Devolution white paper
    b: Strengthening Standards and Conduct Framework for Local Councils
    c: Local Audit Reform: A Strategy for Overhauling the Local Audit System in England.
  • 19) Matters for information purposes only.
  • 20) To confirm the date and time of the next meeting which will be held on Thursday 27th February, Treetops Pavilion, Recreation Ground, Church Road, Claygate.



Appendix 1: Action Lists

… from the CPC Meeting held on Thursday 5th December 2024

ACTIONS: DESCRIPTION CLLR / CLERK STATUS
Item 4 (previous item 16) The Vision for Claygate: to send a two-page document to the Officers at EBC for their meeting mid-Jan. Cllr French
Item 4 (previous item 18) To purchase a First Aid Book, Fire Extinguisher and First Aid Kit for our Clean-Up Days. Clerk
Item 13 To discuss the way forward for the Claygate Parish Council's new website. Cllr Holt and Cllr Bingham
Item 14 To add the new approved Planning Remit to the website. Clerk
Item 19 To discuss the movement of main monies into the high interest account. Cllr Holt and Clerk
Item 22 To contact EBC about the installation of the new bench on the Parade. Cllr Holt

Appendix 2:

Dear Mike

The Environment, Highways & Transport Committee of the Parish Council has recently learned that EBC are in the process of developing an LSI [Local Streets Improvement Plan] for the borough and that SCC are lending a hand in this work.

We are concerned about this, given relevant data from the survey work done by CTWF – below – which indicates that residents would very much not want to see a 20 mph blanket thrown over the village, which seems to be a possible thrust of LSI plans.

Measure Percentage of Responding Residents In Support
Reduced speeds on certain roads 39
Reduced speed limits on certain roads 39
Blanket reduced speed limit across whole village 31
Road engineering measures [chicanes, speed tables] 20
Speed cameras 15

In this context, I am writing to ask you to tell us, please, what is going on within EBC in this regard and particularly insofar as it relates to Claygate. It would be specially helpful if you could lay out for us the process being used, the timetabling of same, and details of the consultations EBC will have with our residents.

I/we look forward to hearing from you.

Regards

GB Chairman: Environment, Highways & Transport Committee of CPC

Appendix 3: Email exchange with Surrey Council Transport Officer

(Too lengthy to be included here. Find at CPC website.)

Appendix 4: Budget planning for 2025/26

Appendix 5: Precept Notification to EBC 25/26

Appendix 6: Summary of CIL Funds Available

CIL Balance as at 31st March 2024 £138,670
CIL Payments made:
  • CVHA
 16th May 2024 £10,679
  • Winning Horse Project
 Assigned 16th May 2024 £50,000
Remaining CIL balance as 31st Dec 2024 £77,991

Appendix 7: Grant Application from Claygate Primary School

Appendix 8: (not on CPC website)

Appendix 9: CPC Website presentation

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