Parish Council Meeting 24th July 2025 Agenda: Difference between revisions
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#*a) Highways, Transportation & Environment Committee | #*a) Highways, Transportation & Environment Committee | ||
#*b) Planning Committee | #*b) Planning Committee | ||
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# To review the updated Council's assets. (Appendix 2) | # To review the updated Council's assets. (Appendix 2) | ||
# To update on the current situation with Castle Water. | |||
# To discuss the Blue Room at the Village Hall and a potential clear-out day. | |||
# To discuss the possibility of replacing the Village Hall noticeboard. | |||
# To discuss the draft response to ''Consultation of the Future of Local Government'' prepared by Cllr Holt and any appropriate action. (Appendix 3). | |||
# To discuss the draft letter to Jim McMahon about ''Devolution and Parish Councils'' and agree any appropriate action (Appendix 4) | |||
# To approve the month-end accounts for April, May and June 2025. (Appendix 5) | |||
# To approve the movement of monies to the Cambridge Building Society high interest account. | |||
21. To Discuss the Concept of 20mph Limits and Agree a Parish Council Position on Them (Appendix 6) | 21. To Discuss the Concept of 20mph Limits and Agree a Parish Council Position on Them (Appendix 6) | ||
Revision as of 15:02, 18 July 2025
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The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.
Covid 19
If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.
AGENDA
- To accept apologies for absence.
- To receive any Declarations of Interest in items on the agenda.
- To confirm the minutes of the previous meeting held on Thursday 22nd May 2025.
- To resolve on whether the Council will move into closed session on Item #32 to review and approve the details for the Claygate Vision Action Plan Consultation Statement to be published by EBC.
- To invite the six applicants for co-option to the Parish Council to speak to the public and Council members regarding their potential contribution to the Claygate Parish Council. (Other applicants will be asked the leave the room while each individual applicant is speaking, so as not to unduly advantage or disadvantage any of the candidates.)
- Councillors to be able to ask questions that they may have to the applicants.
- To formally vote for the two new Councillors via ballot papers supplied by the Clerk.
- To announce the two new Councillors. (If there is a tie, a second ballot will take place with the candidate having the lowest number of votes in the previous ballot being eliminated.)
- Reviewing actioning of items from previous minutes and agree any further action required. (Appendix 1)
- To answer any questions from the general public.
- To appoint the two new Councillors and Cllr Moon to the following committees:
- a) Highways, Transportation & Environment Committee
- b) Planning Committee
- To review the updated Council's assets. (Appendix 2)
- To update on the current situation with Castle Water.
- To discuss the Blue Room at the Village Hall and a potential clear-out day.
- To discuss the possibility of replacing the Village Hall noticeboard.
- To discuss the draft response to Consultation of the Future of Local Government prepared by Cllr Holt and any appropriate action. (Appendix 3).
- To discuss the draft letter to Jim McMahon about Devolution and Parish Councils and agree any appropriate action (Appendix 4)
- To approve the month-end accounts for April, May and June 2025. (Appendix 5)
- To approve the movement of monies to the Cambridge Building Society high interest account.
21. To Discuss the Concept of 20mph Limits and Agree a Parish Council Position on Them (Appendix 6) 22. To receive details of Grant Applications from the following.
a: CVA Grant Application (Appendix 7)
b: Air Ambulance Charity Kent Surrey Sussex Grant Application (Appendix 8)
23. Item A: "To agree that an application by Holy Trinity Church Claygate for further CIL funding for the Way Maker Project should be considered, notwithstanding that an application for CIL funding by the same applicant has been made in the previous 12 months."
24. If item 21 is agreed, to receive details of a CIL application for Holy Trinity and consider whether it will be approved.
Holy Trinity CIL Grant Application (Appendix 9)
25. To receive details of a CIL Application from the following:
CRGT CIL Application (Appendix 10)
26. To update on the possibilities of advertising in the Claygate Courier.
27. To discuss the merits of a Young Advisor from the Hub joining the PC Quarterly to discuss and update on youth matters and provide input on such matters.
28. To discuss EBC’s announcements re the possible closure of local Community Centres and any action required.
29. Matters for information purposes only.
30. Date of next meeting: Thursday 25th September 2025. Claygate Village Hall, Small Hall, 7.30pm
31. To close the meeting and move into Closed Session for Item 32.
32. To review and approve the details for the Claygate Vision and Action Plan Consultation Statement to be published by EBC
Appendix 1: Action List from the CPC meeting held on Thursday 27th February 2025
| Action № | Description | By | Status | |
| C㉕009 | 27-FEB-25 | To update the current Governance Structure for publication. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕010 | 27-FEB-25 | To sign off the December and January reconciliations. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕011 | 27-FEB-25 | To contact Simon White to confirm a date for the Internal Audit. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕012 | 27-FEB-25 | To contact Katherine Rumsey to book a table and stall for the Claygate Flower Show on Saturday 12th July 2025. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕013 | 27-FEB-25 | To confirm details of the BBQ after the Litter Pick on Saturday 26th April. | Cllr Holt | COMPLETED by 27-MAR-25 |
| C㉕014 | 27-FEB-25 | To confirm putting up the banners about the Litter Pick by 31st March. | Cllr Moon | COMPLETED by 27-MAR-25 |
| C㉕015 | 27-FEB-25 | To write to the three panellists confirming the questions on devolution at the Village Meeting being held on Thursday 20th March. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕016 | 27-FEB-25 | To write to the CVA confirming the grant offer. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕017 | 27-FEB-25 | To write to the three CIL applicants confirming their grant offers. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕018 | 27-FEB-25 | To write to SCC to apply for the licence for the new bench on the Parade. | Cllr Holt | ONGOING at 27-MAR-25 |
| C㉕019 | 27-FEB-25 | To add discussing the wording for the plaque for the new bench onto the agenda for the meeting being held on Thursday 27th March. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕020 | 27-FEB-25 | To provide an update on the website. | Cllr Bingham | ONGOING at 27-MAR-25 |
| C㉕021 | 27-FEB-25 | To add the current list of consultations to the website for publication. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕022 | 27-FEB-25 | To inform Peter Whitehead of the Winner of the Brian Rhodes Cup. | Clerk | COMPLETED by 27-MAR-25 |
