Parish Council Meeting 9th January 2025 Agenda

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Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
☎ 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
3rd January 2025
YOU ARE HEREBY WELCOME TO ATTEND
A Meeting of the Claygate Parish Council will be held on Thursday 9th January 2025 at 8.30pm in Treetops Pavilion, Recreation Ground, Church Road

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

  • 1) To accept apologies for absence.
  • 2) To receive declarations of interest in items on the agenda.
  • 3) To confirm the minutes of the Parish Council Meeting held on Thursday 5th December 2024.
  • 4) Review actioning of items from previous minutes and agree any further action required. (Actions List – Appendix 1)
  • 5) To answer any questions from the general public.
  • 6) To receive a report of EBC’s Overview& Scrutiny Committee.
  • 7) To receive a report of EBC Audit’s and Standards Committee.
  • 8) Receive a report from the Planning Committee.
  • 9) To give any updates regarding EBC’s Local Plan Revision.
  • 10) To receive a report from the E H & T Committee.
  • 11) To receive a report from the Shops and Businesses Advisory Committee.
  • 12) To receive a report from the Health and Wellbeing and Leisure Advisory Committee.
  • 13) To discuss and agree the way forward regarding liaison with SCC and EBC regarding the Claygate Local Street Improvement Plan (Appendix 2 & 3).
  • 14) To approve the Budget and set the precept for 2025/2026 (Appendix 4 & 5).
  • 15) To review current CIL funds available and understand how long the monies are expected to last prior to the next payment which is due from EBC in 18 months (Appendix 6).
  • 16) To review a new CIL application (Appendix 7).
  • 17) To sign off the December 2024 Reconciliation (Appendix 8).
  • 18) To discuss how the CPC will deal with the various consultations which had been forwarded by SALC regarding:
    a: English Devolution White Paper
    b: Strengthening Standards and Conduct Framework for Local Councils
    c: Local Audit Reform: A Strategy for Overhauling the Local Audit System in England.
  • 19) Matters for Information purposes only.
  • 20) To confirm the date and time of the next meeting which will be held on Thursday 27th February, Treetops Pavillion, Recreation Ground, Church Road, Claygate.



Appendix 1: Action Lists

– Cllr French

… from the CPC Meeting held on Thursday 5th December 2024

ACTIONS: DESCRIPTION CLLR / CLERK STATUS
Item 4 (previous item 16) The Vision for Claygate: to send a two-page document to the Officers at EBC for their meeting mid-Jan. Cllr French
Item 4 (previous item 18) To purchase a First Aid Book, Fire Extinguisher and First Aid Kit for our Clean-Up Days. Clerk
Item 13 To discuss the way forward for the Claygate Parish Council's new website. Cllr Holt and Cllr Bingham
Item 14 To add the new approved Planning Remit to the website. Clerk
Item 19 To discuss the movement of main monies into the high interest account. Cllr Holt and Clerk
Item 22 To contact EBC about the installation of the new bench on the Parade. Cllr Holt

Appendix 2:

Appendix 3:

Appendix 4: Budget planning for 2025/26

Appendix 5: Precept Notification to EBC 25/26

Appendix 6: SUMMARY OF CIL FUNDS AVAILABLE

CIL Balance as at 31st March 2024 £138,670
CIL Payments made:
CVHA 16th May 2024 £10,679
Winning Horse Project Assigned 16th May 2024 £50,000
Remaining CIL balance as 31st Dec 2024 £77,991
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