Actions from Parish Council meetings
From Claygate
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| 2025 Meetings | JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC | KEY: |
| Main | β‘ π | β‘ π | β‘ π | β‘ π | β‘ π | β‘ π | β‘ π | β‘ Agenda π Minutes | |||||
| Planning | β‘ π | β‘ π β‘ π |
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| EHT | β‘ π | β‘ π | β‘ π | β‘ π | β‘ π | β‘ π | |||||||
| Village | β‘ π | β 2024 | |||||||||||
2025
6th January
| Action β | Date Created | Description | By | Status |
| Cγ001 | 9-JAN-25 | To contact Leo Tye and Emma Curtis to set up a meeting for a secure drive for shops survey. | Clerk | COMPLETED by 27-FEB-25 |
| Cγ002 | 9-JAN-25 | To send the approved Precept letter. | Clerk | COMPLETED by 27-FEB-25 |
| Cγ003 | 9-JAN-25 | CIL application was received from Claygate Primary School β to write to Sandra Cunningham to explain the delay in decision and also to organise a meeting to look at the damage on waterlogged field. | Cllr Bray & Clerk | COMPLETED by 27-FEB-25 |
| Cγ004 | 9-JAN-25 | To organise a list of questions for Claygate Village Meeting regarding the English Devolution white paper. | Cllr Sheppard | COMPLETED by 27-FEB-25 |
| Cγ005 | 9-JAN-25 | To write to Sally Harman at SALC to suggest adding this to the agenda for the next SALC Clerk & Councillors Forums being held on the 20th and 21st January. | Cllr Bray | COMPLETED by 27-FEB-25 |
| Cγ006 | 9-JAN-25 | To continue work and updates on the new CPC website. | Cllr Bingham | ONGOING @27-FEB-25 |
| Cγ007 | 9-JAN-25 | To invite Graham Dear to talk at the Claygate Village Meeting. | Clerk | COMPLETED by 27-FEB-25 |
| Cγ008 | 9-JAN-25 | To invite a panel for the Claygate Village Meeting β ? (Chairman of SALC), Mike Rollings (EBCllr) and Tim Oliver (SCC) to talk on item 18 in this agenda. | Clerk | COMPLETED by 27-FEB-25 |
27th February
| Action β | Date Created | Description | By | Status |
| Cγ009 | 27-FEB-25 | To update the current Governance Structure for publication. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ010 | 27-FEB-25 | To sign off the December and January reconciliations. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ011 | 27-FEB-25 | To contact Simon White to confirm a date for the Internal Audit. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ012 | 27-FEB-25 | To contact Katherine Rumsey to book a table and stall for the Claygate Flower Show on Saturday 12th July 2025. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ013 | 27-FEB-25 | To confirm details of the BBQ after the Litter Pick on Saturday 26th April. | Cllr Holt | COMPLETED by 27-MAR-25 |
| Cγ014 | 27-FEB-25 | To confirm putting up the banners about the Litter Pick by 31st March. | Cllr Moon | COMPLETED by 27-MAR-25 |
| Cγ015 | 27-FEB-25 | To write to the three panellists confirming the questions on devolution at the Village Meeting being held on Thursday 20th March. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ016 | 27-FEB-25 | To write to the CVA confirming the grant offer. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ017 | 27-FEB-25 | To write to the three CIL applicants confirming their grant offers. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ018 | 27-FEB-25 | To write to SCC to apply for the licence for the new bench on the Parade. | Cllr Holt | ONGOING at 27-MAR-25 |
| Cγ019 | 27-FEB-25 | To add discussing the wording for the plaque for the new bench onto the agenda for the meeting being held on Thursday 27th March. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ020 | 27-FEB-25 | To provide an update on the website. | Cllr Bingham | ONGOING at 27-MAR-25 |
| Cγ021 | 27-FEB-25 | To add the current list of consultations to the website for publication. | Clerk | COMPLETED by 27-MAR-25 |
| Cγ022 | 27-FEB-25 | To inform Peter Whitehead of the Winner of the Brian Rhodes Cup. | Clerk | COMPLETED by 27-MAR-25 |
27th March
| Action β | Date Created | Description | By | Status |
| Cγ023 | 27-MAR-25 | To find out by 14th April how and why a direct debit for over Β£1,200 was taken by Castle Water. | Clerk | CREATED on 27-MAR-25 |
| Cγ024 | 27-MAR-25 | To contact Cllr Moon about Litter Pick banners. | Clerk | CREATED on 27-MAR-25 |
| Cγ025 | 27-MAR-25 | To give a donation of Β£150 to the Grace Dear Trust from the Chairmanβs allowance. | Clerk | CREATED on 27-MAR-25 |
| Cγ026 | 27-MAR-25 | To write and thank the Councillors for coming along and taking part in the Panel. | Clerk | CREATED on 27-MAR-25 |
| Cγ027 | 27-MAR-25 | To contact EBC about the litter issue on Littleworth Common Road and report at the next meeting. | Cllr Holt | CREATED on 27-MAR-25 |
| Cγ028 | 27-MAR-25 | To contact Katie Holmes at the Hub to strengthen links with the younger people of Claygate. | Cllr Holt | CREATED on 27-MAR-25 |
| Cγ029 | 27-MAR-25 | To add an item for communication to the agenda in June. | Clerk | CREATED on 27-MAR-25 |
22nd May
| Action β | Date Created | Description | By | Status |
| Cγ030 | 22-MAY-25 | To add Declarations of Interest by current Councillors to CPC website. | Clerk | ONGOING as at 24-JUL-25 |
| Cγ031 | 22-MAY-25 | To make adjustments to current policy documents. | Clerk | ONGOING as at 24-JUL-25 |
| Cγ032 | 22-MAY-25 | To review CPC's Standing Orders and present for approval at a forthcoming meeting. | Clerk, Cllr Collon & Cllr Sheppard | ONGOING as at 24-JUL-25 |
| Cγ033 | 22-MAY-25 | To review CPC's assets and update the asset register and website. | Clerk & Cllr Bray | COMPLETED by 24-JUL-25 |
| Cγ034 | 22-MAY-25 | To look at transferring monies from Unity to our High Interest Building Society. | Clerk & Cllr Holt | APPROVED as at 24-JUL-25 |
| Cγ035 | 22-MAY-25 | To send the AGAR to external auditors for approval. | Clerk | COMPLETED by 24-JUL-25 |
| Cγ036 | 22-MAY-25 | To contact CRGT to tell them of grant award. | Clerk | COMPLETED by 24-JUL-25 |
| Cγ037 | 22-MAY-25 | To add to June agenda discussion of Claygate Vision and TLCP future | Clerk | There was no June meeting. It was due to be discussed privately by cllrs at the July meeting. |
| Cγ038 | 22-MAY-25 | To construct proposal for the Courier to contain advertising. | Cllr Herbert | ONGOING as at 24-JUL-25 |
24th July
| Action β | Date Created | Description | By | Status |
| Cγ039 | 24-JUL-25 | To add the Council's assets to the website. To look into the costs of repainting the Welcome to Claygate gate in the next budget. |
Clerk | CREATED on 24-JUL-25 |
| Cγ040 | 24-JUL-25 | To update on the current situation with Castle Water. | Cllr Bray | CREATED on 24-JUL-25 |
| Cγ041 | 24-JUL-25 | To look at clearing out the Blue Room and make a date with Cllr Bray and Cllr French. | Clerk | CREATED on 24-JUL-25 |
| Cγ042 | 24-JUL-25 | To look at costs for replacing the noticeboards at the Village Hall. | Clerk | CREATED on 24-JUL-25 |
| Cγ043 | 24-JUL-25 | To finalise the letter for LGR. | Cllr Holt | CREATED on 24-JUL-25 |
| Cγ044 | 24-JUL-25 | To contact Monica Harding for a copy of the recent letter sent to Jim McMahon about devolution and share with Councillors. Once received Cllr Sheppard to redraft and circulate. |
Clerk, Cllr Sheppard | CREATED on 24-JUL-25 |
| Cγ045 | 24-JUL-25 | To contact Steve Bax about the 20mph limits. | Clerk | CREATED on 24-JUL-25 |
| Cγ046 | 24-JUL-25 | To contact the CVA about their grant application. | Clerk | CREATED on 24-JUL-25 |
| Cγ047 | 24-JUL-25 | To contact the Air Ambulance Charity about their grant application. | Clerk | CREATED on 24-JUL-25 |
| Cγ048 | 24-JUL-25 | To include Matters Affecting Youths onto each quarterly main meeting agendas. | Clerk | CREATED on 24-JUL-25 |
| Cγ049 | 24-JUL-25 | To contact EBCllr Mike Rollings about using the Day Centre for a community meeting. | Clerk | CREATED on 24-JUL-25 |
| Cγ050 | 24-JUL-25 | To attend a meeting at the Lower Green Community Centre on behalf of Cllr Holt on LGR and report back to the Council. | Cllr Collon | CREATED on 24-JUL-25 |
