Actions from Parish Council meetings
From Claygate
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| Village | ≡ 📖 | ⇛ 2024 | |||||||||||
2025
6th January
| Action № | Date Created | Description | By | Status |
| C㉕001 | 9-JAN-25 | To contact Leo Tye and Emma Curtis to set up a meeting for a secure drive for shops survey. | Clerk | COMPLETED by 27-FEB-25 |
| C㉕002 | 9-JAN-25 | To send the approved Precept letter. | Clerk | COMPLETED by 27-FEB-25 |
| C㉕003 | 9-JAN-25 | CIL application was received from Claygate Primary School – to write to Sandra Cunningham to explain the delay in decision and also to organise a meeting to look at the damage on waterlogged field. | Cllr Bray & Clerk | COMPLETED by 27-FEB-25 |
| C㉕004 | 9-JAN-25 | To organise a list of questions for Claygate Village Meeting regarding the English Devolution white paper. | Cllr Sheppard | COMPLETED by 27-FEB-25 |
| C㉕005 | 9-JAN-25 | To write to Sally Harman at SALC to suggest adding this to the agenda for the next SALC Clerk & Councillors Forums being held on the 20th and 21st January. | Cllr Bray | COMPLETED by 27-FEB-25 |
| C㉕006 | 9-JAN-25 | To continue work and updates on the new CPC website. | Cllr Bingham | ONGOING @27-FEB-25 |
| C㉕007 | 9-JAN-25 | To invite Graham Dear to talk at the Claygate Village Meeting. | Clerk | COMPLETED by 27-FEB-25 |
| C㉕008 | 9-JAN-25 | To invite a panel for the Claygate Village Meeting – ? (Chairman of SALC), Mike Rollings (EBCllr) and Tim Oliver (SCC) to talk on item 18 in this agenda. | Clerk | COMPLETED by 27-FEB-25 |
27th February
| Action № | Date Created | Description | By | Status |
| C㉕009 | 27-FEB-25 | To update the current Governance Structure for publication. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕010 | 27-FEB-25 | To sign off the December and January reconciliations. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕011 | 27-FEB-25 | To contact Simon White to confirm a date for the Internal Audit. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕012 | 27-FEB-25 | To contact Katherine Rumsey to book a table and stall for the Claygate Flower Show on Saturday 12th July 2025. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕013 | 27-FEB-25 | To confirm details of the BBQ after the Litter Pick on Saturday 26th April. | Cllr Holt | COMPLETED by 27-MAR-25 |
| C㉕014 | 27-FEB-25 | To confirm putting up the banners about the Litter Pick by 31st March. | Cllr Moon | COMPLETED by 27-MAR-25 |
| C㉕015 | 27-FEB-25 | To write to the three panellists confirming the questions on devolution at the Village Meeting being held on Thursday 20th March. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕016 | 27-FEB-25 | To write to the CVA confirming the grant offer. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕017 | 27-FEB-25 | To write to the three CIL applicants confirming their grant offers. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕018 | 27-FEB-25 | To write to SCC to apply for the licence for the new bench on the Parade. | Cllr Holt | ONGOING at 27-MAR-25 |
| C㉕019 | 27-FEB-25 | To add discussing the wording for the plaque for the new bench onto the agenda for the meeting being held on Thursday 27th March. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕020 | 27-FEB-25 | To provide an update on the website. | Cllr Bingham | ONGOING at 27-MAR-25 |
| C㉕021 | 27-FEB-25 | To add the current list of consultations to the website for publication. | Clerk | COMPLETED by 27-MAR-25 |
| C㉕022 | 27-FEB-25 | To inform Peter Whitehead of the Winner of the Brian Rhodes Cup. | Clerk | COMPLETED by 27-MAR-25 |
27th March
| Action № | Date Created | Description | By | Status |
| C㉕023 | 27-MAR-25 | To find out by 14th April how and why a direct debit for over £1,200 was taken by Castle Water. | Clerk | CREATED on 27-MAR-25 |
| C㉕024 | 27-MAR-25 | To contact Cllr Moon about Litter Pick banners. | Clerk | CREATED on 27-MAR-25 |
| C㉕025 | 27-MAR-25 | To give a donation of £150 to the Grace Dear Trust from the Chairman’s allowance. | Clerk | CREATED on 27-MAR-25 |
| C㉕026 | 27-MAR-25 | To write and thank the Councillors for coming along and taking part in the Panel. | Clerk | CREATED on 27-MAR-25 |
| C㉕027 | 27-MAR-25 | To contact EBC about the litter issue on Littleworth Common Road and report at the next meeting. | Cllr Holt | CREATED on 27-MAR-25 |
| C㉕028 | 27-MAR-25 | To contact Katie Holmes at the Hub to strengthen links with the younger people of Claygate. | Cllr Holt | CREATED on 27-MAR-25 |
| C㉕029 | 27-MAR-25 | To add an item for communication to the agenda in June. | Clerk | CREATED on 27-MAR-25 |
22nd May
| Action № | Date Created | Description | By | Status |
| C㉕030 | 22-MAY-25 | To add Declarations of Interest by current Councillors to CPC website. | Clerk | ONGOING as at 24-JUL-25 |
| C㉕031 | 22-MAY-25 | To make adjustments to current policy documents. | Clerk | ONGOING as at 24-JUL-25 |
| C㉕032 | 22-MAY-25 | To review CPC's Standing Orders and present for approval at a forthcoming meeting. | Clerk, Cllr Collon & Cllr Sheppard | ONGOING as at 24-JUL-25 |
| C㉕033 | 22-MAY-25 | To review CPC's assets and update the asset register and website. | Clerk & Cllr Bray | COMPLETED by 24-JUL-25 |
| C㉕034 | 22-MAY-25 | To look at transferring monies from Unity to our High Interest Building Society. | Clerk & Cllr Holt | APPROVED as at 24-JUL-25 |
| C㉕035 | 22-MAY-25 | To send the AGAR to external auditors for approval. | Clerk | COMPLETED by 24-JUL-25 |
| C㉕037 | 22-MAY-25 | To add to June agenda discussion of Claygate Vision and TLCP future | Clerk | There was no June meeting. It was due to be discussed privately by cllrs at the July meeting. |
| C㉕038 | 22-MAY-25 | To construct proposal for the Courier to contain advertising. | Cllr Herbert | ONGOING as at 24-JUL-25 |
